AP/AR Accountant

AP & AR Accountant/Bookkeeper Fairfield County, CT Onsite Role Description This is a full-time, on-site role located in lower Fairfield County, responsible for Accounts Payable, Accounts Receivable, and Property Accounting functions. The ideal candidate combines strong fundamentals with the motivation to learn how to analyze leases, operating expenses, and real estate tax recoveries. Experience with commercial real estate accounting and property management software is highly desirable.

Key Responsibilities

Accounts Payable/Accounts Receivable

• Process vendor invoices and ensure proper coding to properties and general ledger accounts.
• Manage invoice approval workflow and complete payment processing.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records, W-9 documentation, and insurance certificates.
• Coordinate weekly check runs and ACH payments.
• Monitor aging reports and ensure timely payment of obligations.
• Review/Process Positive Pay exceptions for banks.
• Process 1099’s for all entities annually.
• Process annual corporate registration fees online.
• Code and process AMEX monthly.
• Prepare monthly rental billing through Yardi process.
• Correspond with tenant regarding outstanding balances.
• Prepare monthly tenant chargebacks for reimbursement.
• Enter any cash receipts payments not made though the Yardi payment process.

Property Accounting

• Code and process AMEX monthly.
• Prepare and file monthly/quarterly sales tax.
• Assist with preparation of Annual Income and Expenses filing.
• Prepare monthly management fees calculation in Yardi and post intercompany reimbursements.
• Reconcile bank accounts and operating accounts.
• Monitor Certificate of insurance for all tenants through Yardi.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, or equivalent relevant experience.
• Experience with accounting software and Microsoft Excel; familiarity with Yardi, a real estate or property management systems is a plus.
• Preferred but not required Commercial/Residential real estate accounting experience.
• Excellent organizational and time-management abilities, with capacity to handle multiple properties and deadlines.
• Clear written and verbal communication skills and a customer service mindset when dealing with vendors, tenants, and internal teams.
• Ability to work on-site in Darien, CT and collaborate effectively in a team-focused environment.