Administrative Assistant (Part-Time)

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VISION

El Paso County will be a trusted regional leader known for excellence in county service delivery.

PURPOSE

We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.

VALUES

Service Focused • Collaborative • Accountable • Trustworthy • Transparent

Job Summary El Paso County’s Department of Human Services is seeking a part-time Administrative Assistant to join our Adult, Family, and Economic Services (AFES) Division and help keep daily operations running smoothly. In this role, you’ll prepare documents, maintain accurate records, and support staff and management with special projects. If you’re dependable, detail-oriented, and eager to support a team, we encourage you to apply!

Hiring Range: $22.020 - $23.943 Hourly Anticipated Hiring Rate: $23.435 Hourly

Anticipated work schedule of 25 hours between 8:00 am - 5:00 pm, Monday through Friday.; Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change.

Due to the sensitive nature of this role, additional background checks may be required, including a Government Program Fraud and Child Welfare Abuse & Neglect database (TRAILS) check. Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.

This entry-level position provides a variety of routine administrative functions in support of the department of office; helps to facilitate efficient operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding.Essential Duties/Responsibilities

• Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.
• Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.
• Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy.
• Assists in meeting coordination, including scheduling dates, times and locations as needed.
• Performs data entry; tracks and maintains program data.
• Prepares reports, calendars, graphs, and/or spreadsheets for program activities.
• Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc..
• Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment.
• May maintain office equipment and supply inventory.
• Performs other duties as required.

Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received: Receives direct supervision. This classification normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. Frequent direction, guidance, and coaching from supervisor is expected.Qualifications Knowledge, Skills & Abilities

• Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.
• Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.
• Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.
• Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.
• Ability to maintain confidentiality.
• Ability to compile and maintain accurate records and reports.
• Ability to work independently.
• Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education.
• One year of administrative experience.
• Associate’s degree or higher may substitute for the required experience.

Preferred Education & Experience

• Microsoft Power Automate experience.
• Knowledge or experience with creating or streamlining business processes and workflows.

Licenses/Certificates

• If assigned to the Justice Services Division:
• Must obtain and maintain a Criminal Justice Information Systems (CJIS) Certificate within thirty days of employment.

Pre-Employment Requirements

• Must pass conditional post offer background investigation and drug screen.

Work Conditions Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs.

The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the department or office's needs and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department.

Benefits

Sick leave is provided to employees per the Healthy Families and Workplaces Act. Part-time employees may be eligible for holiday pay if the holiday falls on their regularly scheduled workday. In such cases, they will be paid for the hours they are scheduled to work that day.

El Paso County is an E-Verify and Equal Opportunity Employer.

El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.