Project Manager Assistant

About Us

Since our inception, EEA Consulting Engineers has been committed to fostering an inclusive and sustainable workplace that focuses on the growth and success of our employees, a dedication that was further solidified when we transitioned to an Employee-Owned model nearly two decades ago. At EEA, we believe in empowering our Employee-Owners to thrive both professionally and personally, while nurturing strong connections with one another and our valued clients. Our unwavering support for our Employee-Owners has earned us recognition as a Top Workplace for over a decade. Our team consists of talented professionals including engineers, designers, and administrative professionals, spread across our three office locations.

We are seeking a Project Manager Assistant to join our team in Austin, Texas. This position will be employed by EEA Consulting Engineers and assigned exclusively to support one of our clients, a leading supplier within the semiconductor industry. The Project Manager Assistant will provide day-to-day administrative support to the client's Project Managers, including preparing reports and documentation, performing field-related tasks, and coordinating communication between project teams.

This position is a one-year temporary assignment, with the potential to transition into a permanent, full-time role with EEA Consulting Engineers based on business needs, performance, and available opportunities. A permanent position following the assignment is not guaranteed. The position will work onsite at the client's facility in Austin, Texas, approximately 30–40 hours per week.

Responsibilities

• Provide direct administrative and operational support to the client's Project Managers throughout the lifecycle of active projects
• Prepare, maintain, and distribute project reports, documentation, meeting materials, and status updates
• Coordinate meetings, site walks, and other project activities, including scheduling, preparing materials, documenting discussions, and tracking follow-up items
• Maintain project trackers and monitor action items, deadlines, and outstanding deliverables to support timely follow-through
• Facilitate communication and information flow between Project Managers, construction teams, contractors, vendors, and other project stakeholders
• Support field activities by gathering, documenting, and communicating project information, updates, and site conditions
• Organize and maintain accurate project records, including drawings, reports, correspondence, and other construction documentation
• Assist with reviewing project documentation for completeness and identifying missing or outstanding information for follow-up
• Compile project data and information to support reporting, meetings, and ongoing project activities
• Provide general administrative and coordination support based on the day-to-day needs of the Project Managers and project teams

Required Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field preferred
• Previous experience in a project support, construction, engineering, or similar role
• Working knowledge of Autodesk Forma and AutoCAD
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment
• Highly responsive, dependable, and proactive, with the ability to follow through on tasks and requests in a timely manner
• Excellent attention to detail and ability to maintain accurate, organized project documentation and records
• Ability to work independently, take initiative, and adapt to changing project needs and priorities
• Strong written and verbal communication skills with the ability to effectively coordinate with Project Managers, construction teams, contractors, and other stakeholders
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

Qualifications

Company Brief

EEA Consulting Engineers is a premier Employee-Owned firm providing comprehensive mechanical, electrical, and plumbing (MEP) consulting engineering services to diverse facilities across all market sectors. Established in 1977 in Austin, Texas, EEA has evolved into a leading MEP design firm offering services including building commissioning, process utility engineering, utility master planning, and acoustics, noise, and vibration engineering.

As a Top Workplace and MEP Giant, we prioritize our employees' satisfaction by fostering a collaborative, adaptable, and enjoyable work environment, guided by our core values of Flexibility, Integrity, Excellence, Sustainability, Transparency, and Accountability.

EEA Consulting Engineers is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, protected veteran status, disability, genetics, age, or any other legally protected status.