Secretary

General Responsibilities Under the direction of the Business Operations and Reporting Coordinator, the Business Services Secretary is responsible for supporting multiple Business Services functions including administrative, fiscal, customer and program support. This position will help support programs within the business services department in processing fiscal and operational transactions, maintain accurate records and support of department staff in the completion of assigned tasks.

Salary:

The full salary range for this position is $51,105.60-$62,192.00. Offers are made at the beginning of the range.

Assignment:

This position will be Full Time, Year Round.

Essential Functions/Other Functions

Essential Functions:

• Engage in routine phone, clerical, and record keeping work.
• Create required reports and correspondence.
• Create and process fiscal reports and similar program fiscal documents.
• Manage and provide support services for conference and workshop activities and support the work of Administrative Assistants to accomplish program and agency objectives.
• Implement office and building procedures, program projects and assigned tasks.
• Establish and maintain effective working relationships with staff, volunteers, and general public.
• Develop and process documents, compile and manage data, and prepare summary reports.
• Track tasks and projects from development through implementation.
• Utilize technical skills and provide support to program and program managers.
• Maintain regular attendance to carry out the duties and responsibilities of the position.

Other Functions:

• Maintain confidentiality.
• Maintain orderly and tidy work space
• Other duties as assigned.

Minimum/Preferred Qualifications & Skills

Minimum Qualifications:

• High school diploma or GED.
• Two years of secretarial experience.
• Experience using Microsoft Office programs and managing databases.
• Experience in a customer service environment.

Preferred Qualifications:

• Associate's degree.
• Three years of secretarial experience.
• Experience in an educational environment.

Working Conditions/Employment Requirements

Working Conditions:

• Office environment.
• Operate keyboard to accomplish required tasks.
• Perform stationary routine and repetitive functions for extended periods.
• Frequent sitting, stooping and bending.

Employment Requirements:

• Successful completion of a criminal history check through the Washington State Patrol.