Staff Project Administrator

Responsibilities

The Staff Project Administrator provides support to the Project Management team by performing specific administrative tasks assigned on a per-project basis as directed by more senior staff. This is a growth-oriented role designed to train the employee on project administrative tasks, offering hands-on learning and professional development. Work will be performed in the office. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities

• Assists with the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Interacts and collaborates with staff members on a variety of projects, as requested
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members, as requested
• Assists with preparing invoices and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with supervisor to help prioritize tasks on a daily basis
• Begins to learn project and contract management skills
• Begins to learn how to manage project budgets and the need for change orders

Qualifications

Required Qualifications

• 0 years of related experience
• High school diploma or GED required
• Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Limited project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Limited decision-making skills

Military Qualifications

• The following US Military ranks would qualify for this position:
• E-4

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.