Project Administrative Manager

Responsibilities

The Project Administrator Manager is responsible for ensuring that overall administrative goals related to quality and performance are achieved in support of the Project Team. Responsibilities include overseeing all administrative tasks on a project from proposal to final invoice payment. The goal is to handle very complex projects. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities

• Manages the administrative tasks associated with a project, including, but not limited to, tracking proposal and project registrations, invoicing setup and quality control.
• Uses ECS systems in the management of project resources, project paperwork and documentation, and maintaining project schedules and budgets
• Proactively leads internal communications with staff members on a variety of projects.
• Attends project meetings and provides data points and dates related to administrative and client issues as necessary
• Serves as the central point of contact for project-related ECS Systems Data
• Tracks project budgets, reviews invoices, and reports budget deviations
• Prepares change orders and invoices
• Oversees compliance with corporate and office-specific Quality Management Systems (QMS), e.g. AMP.
• Prioritizes tasks and informs key staff on project deadlines (Alf)
• Tracks project budgets for successful profitability
• Hosts or attends project discussions with clients, follow up on reports to determine if there are questions.
• May manage staff

Qualifications

Required Qualifications & Skills

• 6 years of related experience
• High school diploma or GED required
• Bachelor of Business or related field is preferred
• CAPM - Certified Associate in Project Management offered by the Project Management Institute (PMI) or another related certification
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Excellent project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)Ability to work effectively with clients, peers and supervisors as well as independently.
• Ability to build a team
• Excellent interpersonal skills
• Excellent leadership and decision making skills
• Excellent project and contract management skills
• High level understanding of prioritizing and urgency of work in the consulting industry

Military Qualifications

• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements from the above section titled "Required Qualifications":
• E-5

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.