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ECS Ltd

Administrative Assistant

Carrollton, TX, United States

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Job details

Apply by: Nov 9, 2027
Education: High school diploma
Experience: 0 years of related experience
Posting language: English
Posted: Nov 9, 2026

Original job description

Responsibilities

The Staff Project Administrator provides support to the Project Management team by performing specific administrative tasks assigned on a per-project basis as directed by more senior staff. This is a growth-oriented role designed to train the employee on project administrative tasks, offering hands-on learning and professional development. Work will be performed in the office. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities

Assists with the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
Interacts and collaborates with staff members on a variety of projects, as requested
Attends project meetings with senior staff and assists with resolutions to administrative problems
Communicates with client and external team members, as requested
Assists with preparing invoices and collection efforts
Prioritizes tasks to meet project deadlines
Consults with supervisor to help prioritize tasks on a daily basis
Begins to learn project and contract management skills
Begins to learn how to manage project budgets and the need for change orders

Qualifications

Required Qualifications

0 years of related experience
High school diploma or GED required
Bachelor of Business or related field is preferred
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Excellent oral & written communication skills
Limited project management and contract administration skills
Dependable, self-motivated, responsible, and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
Excellent interpersonal skills
Limited decision-making skills

Military Qualifications

The following US Military ranks would qualify for this position:
E-4

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.

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More about this job

Skills

Documentation
Prioritization
Contract management
Valid driver's licence
Communication skills
Project management
Meet deadlines
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Interpersonal skills
Decision making

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