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Added just now
Special Operations Performance Dietitian (Kadena, Japan/353 SOW)
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Registered Nurse-Informaticist
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Walk Up Support Technician
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Walk Up Support Technician
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Must have a working knowledge of mobile and PC operations which include hardware, network settings, operating system, & MS Office applications
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Added 5 mins ago
Special Operations Performance Dietitian (Kadena, Japan/353 SOW)
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Proficiently utilize computers, software, and technologies as required and requested by the HP program Manager and/or Coordinator and required by USSOCOM HQ and its POTFF staff.
Added 5 mins ago
Configuration & Data Manager
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Added 6 mins ago
Manager, Software Engineer
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Consulting experience in software development or enterprise technology.
Added 7 mins ago
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Added 8 mins ago
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Manager, Software Engineering
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Technical Project Manager (R-00258)
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Economy Exterminators Inc

Fleet Assistant

Apex, NC, United States

Apply on recruiting.paylocity.com About employer

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Job details

Experience: 3 – 5 years in fleet mechanic experience
Posting language: English
Posted: Nov 13, 2026

Original job description

Description

Job Description

Job Title: Fleet Assistant Reports To: Fleet Manger

General Summary:

The Fleet Assistant is responsible for assisting the Fleet Manager in the overall management, maintenance, safety, compliance, and operational readiness of the company’s fleet of vehicles, facilities, equipment, and related assets. This position ensures that company locations and vehicles are safe, functional, well-maintained, and available to support daily operations. The Fleet Assistant will coordinate repairs and vendors, maintain fleet management systems, maintain accurate records, and ensure compliance with company policies and applicable regulations. This position works closely with Operations, Safety, Human Resources, Branch Managers, Service Managers, and other departments to identify needs, resolve issues, control costs, and continuously improve the company’s fleet and facilities operations. To qualify for employment individuals must meet the basic qualifications and be able to perform the required competencies. Reasonable accommodations may be made to help people with disabilities perform in this position.

Basic Qualifications – Required:

3 – 5 years in fleet mechanic experience
Experience in fleet repairs for all size vehicles
Familiar with repairs on Dodge, Toyota, Nissan, and Ford vehicles
Experience with vendor coordination at multiple locations
Valid motor vehicle operator’s license and safe operation
Read, write, speak, and comprehend English
At least 18 years of age
Legal to work in the U.S.
Possess a high school diploma or G.E.D.
Reliable transportation to and from work
Available to work required days and times and travel as necessary
Free of any illegal drug use, zero tolerance drug policy

Basic Qualifications – Preferred:

2-year college degree
Experience working with a fleet of 50+ vehicles
Experience with Fleetio and Samsara
Knowledge of workplace safety requirements

Required Credentials/Certifications(s):

Pass the Quality Pro exam within 6 months

Required Knowledge:

Reading, writing and speaking English, and basic mathematics
Communication technologies such as e-mail and web
Excellent communication skills; communicate effectively through the chain of command
Organizing and prioritizing tasks and time
Common business software (word processing, spreadsheets, e-mail, web)
Standard safety procedures
Knowledge of DOT, OSHA, or other applicable fleet and workplace safety requirements
Familiar with insurance claims on accidents

Required Skills:

Reading, writing, arithmetic
Organizing and managing time
Getting results through others

Required Physical Abilities:

Sit, stand, walk, hear, touch, talk, write, type, smell, drive, crouch, crawl, see close up and far away, use iPhone, use computer monitor and keyboard, ascend/descend a ladder, use small hand/power tools, lift and carry up to 50 pounds, and tolerate heights, confined working spaces, and variable weather conditions.

Required Competencies:

Mechanical and Shop Support

Assist the in-house mechanic with preventive maintenance, vehicle inspections, and basic repairs within demonstrated qualifications.
Support vehicle preparation, maintenance scheduling, parts inventory, and shop organization.
Document completed maintenance and repairs accurately in the fleet management system.
Report identified mechanical or safety concerns promptly.
Follow established safety procedures and use appropriate tools and protective equipment.
Assist in pick up of vehicles, tire rotations, and oil changes

Fleet Administration and Systems

Enter, update, and maintain accurate fleet information in Fleetio and other approved company systems.
Maintain records of vehicle assignments, mileage, inspections, registrations, insurance, maintenance, repairs, and related expenses.
Create, update, and close maintenance work orders based on verified completion.
Track preventive maintenance schedules and communicate upcoming or overdue services to the appropriate personnel.
Assist with compiling fleet maintenance expenses, vehicle downtime, and repair history reports.
Follow up with Branch Managers and approved vendors to obtain missing maintenance documentation.

Mechanical and Shop Support

Assist the in-house mechanic with preventive maintenance, vehicle inspections, and basic repairs within demonstrated qualifications.
Support vehicle preparation, maintenance scheduling, parts inventory, and shop organization.
Document completed maintenance and repairs accurately in the fleet management system.
Report identified mechanical or safety concerns promptly.
Follow established safety procedures and use appropriate tools and protective equipment.

Facilities Coordination

Maintain facility maintenance records, service requests, and vendor documentation.
Assist with scheduling approved facility inspections, maintenance, and repairs.
Track outstanding facility work orders and communicate updates to Operations leadership.
Support Branch Managers with facility-related documentation and follow-up.

Administrative and Operational Support

Prepare routine fleet and facilities reports for leadership.
Assist with organizing vendor quotes, invoices, warranties, and service records.
Support the development and documentation of standardized fleet and facilities procedures.
Perform other related duties as assigned.

Compliance, Safety, and Risk Management

Ensure fleet and facility practices are consistent with company safety policies and applicable federal, state, and local requirements.
Maintain documentation necessary to demonstrate compliance with applicable fleet and facility requirements.
Partner with the Safety Committee on vehicle safety initiatives, inspections, accident trends, and corrective actions.
Ensure vehicles and facilities are removed from service when conditions present an unacceptable safety risk.

Systems, Reporting, and Documentation

Maintain accurate and up-to-date fleet and facility information in company systems.
Utilize fleet management and other technology platforms to track inspections, maintenance, work orders, vehicle condition, and expenses.
Maintain organized records for inspections, repairs, warranties, contracts, permits, registrations, and other required documentation.

Other

Performs other duties as required

Required Performance Outcomes:

Fleet are presentable at all times 95% Trash removed daily from vehicles Vehicles cleaned inside and out on a weekly basis Vehicles are safe to operate Accidents are reported within 24 hours Vehicle fleet inspected and maintained per requirements Fleet is maintained and safe I have read and understand my job description and I understand that the job offer is contingent upon my passing a drug screen 24 hours from receiving the job offer.

Applicant Name: Date:

Applicant Signature:

Manager Name: Date:

Manager Signature:

Apply on recruiting.paylocity.com About employer

More about this job

Skills

Regulatory compliance
Fleet management systems
Communication skills
Prioritization
Manage time
Preventive maintenance
Inspection
Scheduling
Maintenance and repair
Documentation
Leadership
Risk management
Reporting

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Work requirements

Jobs in the United States