Payroll & HR Specialist

Description

ABOUT US

Eckart Supply has been providing SUPERIOR service to the BEST contractors in the trades that we supply since 1962. Eckart Supply is a full-service distributor of Electrical, Lighting, Plumbing, HVAC & Data Communication products. We are also a premier supplier of Milwaukee Tools. With nearly 30 locations stretching from Indiana to Florida, Eckart has you covered!

On-Site Position

WHY WORK FOR US

• Medical, Dental, and Vision insurance after 30 days
• 401K match after one year of service
• Paid time off
• Career growth
• Paid Holidays
• Company-paid life insurance policy
• We work Monday – Friday, no weekends (except voluntary projects), no Holidays
• All full-time employees receive an employee discount
• Good group of people, low stress environment, family-oriented philosophy

OUR MISSION

“Stock It, Know It, and Stand By It,”

OUR VISION

Eckart LLC strives to provide the finest quality products to contractors, facility maintenance departments, and homeowners. Our employees are highly trained and motivated to serve our customers.

JOB SUMMARY: The Payroll & HR Specialist is responsible for administering payroll and supporting Human Resources operations throughout the employee lifecycle. Ensures the accurate and timely processing of payroll, maintains employee records, supports benefits administration, assists with compliance initiatives, and provides outstanding customer service to employees and managers. This position partners with leadership to promote efficient processes, regulatory compliance, and a positive employee experience.

DUTIES & RESPONSIBILITIES:

• Process bi-weekly multi-state payroll accurately and in accordance with company policies and applicable laws.
• Review payroll registers, earnings, deductions, garnishments, taxes, and benefit deductions to ensure accuracy.
• Audit employee time records and resolve payroll discrepancies in partnership with managers and employees.
• Maintain payroll records and documentation in accordance with federal, state, and company requirements.
• Administer employee onboarding, job changes, transfers, compensation changes, and separation processing within Paylocity.
• Maintain accurate employee personnel files and HRIS records.
• Serve as a primary point of contact for employee payroll questions and concerns.
• Assist with benefits administration, including enrollments, qualifying life events, billing reconciliation, and employee inquiries.
• Support HR compliance efforts, including reporting, audits, record retention, and policy administration.
• Prepare employment verification requests, unemployment claims responses, and other employment-related documentation.
• Assist with recruiting, onboarding, orientation, and employee engagement initiatives as needed.
• Generate payroll, workforce, benefit, and compliance reports for management.
• Monitor payroll and HR processes and recommend improvements to increase efficiency and accuracy.
• Support annual processes including Open Enrollment, W-2 distribution, ACA reporting, and payroll tax reconciliations.
• Assist with testing, launch, and support of new HR tools and procedures.
• Maintain accurate and complete employee records and conduct periodic audits to ensure required documentation and HRIS data are complete and accurate.
• Assist in compliance-related initiatives including report creation, submission, and auditing.
• Assist and participate in the planning and coordination of employee events.
• Other duties or ad hoc projects as assigned.

Requirements

QUALIFICATIONS, SKILLS, & ABILITIES:

• Associate’s or Bachelor’s Degree from an accredited college or university in Accounting, Human Resources, Business Administration, or related field or equivalent combination of education, work experience, and training.
• Certified Payroll Professional (CPP), PHR or SHRM-CP, or similar certification preferred.
• Knowledge of payroll administration, wage and hour laws, payroll tax regulations, and HR best practices
• Experience with change management in rapidly growing organization.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Ability to maintain confidentiality when dealing with sensitive information, issues, and events.
• Must possess strong planning, execution, and multi-tasking skills.
• Must demonstrate organizational ability, attention-to-detail and the ability to work independently.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively with company leadership at all levels.
• Demonstrated commitment to accuracy, customer service, and continuous improvement.

TECHNOLOGY:

• Experience with payroll/HRIS systems. Paylocity experience strongly preferred.
• Proficiency with Microsoft Office applications, with advanced Microsoft Excel skills preferred.

PHYSICAL REQUIREMENTS:

• This position is primarily sedentary but walking, stooping, and lifting light-weighted items may be required.

EXPERIENCE LEVEL:

• 3-5 years of payroll administration, human resources, or related experience.
• Experience in a multi-location environment preferred.