Executive Assistant - Part-Time

POSITION DESCRIPTION

Executive Assistant – Part-time

Lead with Purpose. Empower with Compassion. Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services three years in a row!

Position Snapshot Location: Headquarters- Raleigh, North Carolina

Schedule: Part-time | TBD

Pay: TBD

Work Setting: In person in our Raleigh Headquarters

Position Type: Part-time

Make an Impact With Us

Do you want work that makes a meaningful difference in your community? Easterseals PORT Health is seeking an Executive Assistant to join our Administrative Team in supporting our Chief Executive Officer (CEO) and primary administrative team in our headquarters in Raleigh, North Carolina.

Executive Assistant

The Executive Assistant serves as a strategic partner to the Chief Executive Officer (CEO) and primary administrative liaison to the Board of Directors. This role is responsible for coordinating Board governance activities, managing executive and Board communications, preparing meeting materials, maintaining corporate records, and supporting the CEO in the execution of organizational priorities.

What You’ll Do

Board & Committee Support

• Coordinate and support all aspects of Board of Directors and committee meetings including scheduling, meeting logistics, agenda and deck preparation, and distribution of meeting materials.
• Prepare and maintain meeting minutes, resolutions, official records, and other governance documentation.
• Maintain corporate records and ensure the confidentiality and integrity of governance-related information

What You Bring

We’re looking for someone who brings the experience, skills, and commitment needed to succeed in this role.

• Associate’s degree required; Bachelor’s degree preferred. Equivalent combination of education and experience may be considered.
• 12-15 years of progressively higher-level administrative experience; minimum of 10 years of experience supporting a senior executive or CEO.
• Advanced proficiency with Microsoft Office 365 applications, (Outlook, Word, Excel, PowerPoint and Teams) and Zoom.
• Strong organizational, project coordination, and communication skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to exercise sound judgement, maintain strict confidentiality, and handle sensitive information with professionalism and discretion.
• Proven ability to build effective working relationships with executives, Board members, employees and external stakeholders.
• Valid unrestricted North Carolina driver’s license, reliable transportation, and current auto insurance.
• Must be able to prepare and review written communications, reports, and other business documents with a high degree of accuracy.
• Must possess the ability to communicate effectively with internal and external stakeholders, and to remain in a stationary position for extended periods of time.
• Work is performed primarily in a professional office environment.
• Position requires flexibility to support executives and Board activities outside of normal business hours, including periodic early mornings, evenings and weekends.

Why Join Easterseals PORT Health?

Easterseals PORT Health is a trusted and compassionate organization providing disability, mental health, and substance use services across North Carolina and Virginia. Purpose, dedication, and empathy guide the way we support our neighbors and one another.

For benefits-eligible positions, our total rewards package may include:

• Generous paid time off and holidays
• Medical, dental, and vision coverage + FSA
• Life and disability insurance
• 403(b) retirement plan
• Employee Assistance Program and legal services
• Professional development and training opportunities, including AHEC where applicable
• Public Service Loan Forgiveness (PSLF) eligibility where applicable

About Easterseals PORT Health

Easterseals PORT Health helps people with disabilities, mental health and/or substance use challenges, their families, and our employees embrace their potential, access opportunities, build resilience and thrive. Purpose, dedication, and empathy drive our in-person and telehealth service delivery.

Our 2,800-member team provides more than 10.2 million hours of meaningful support to 40,200 children, adults, and families in 11,000 home, facility, and community locations across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self, and Learning and Growing.

Applicants of all abilities are encouraged to apply! Need assistance with the application process or an accommodation? Contact recruiter@eastersealsPORT.com.