Human Resources Coordinator

Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university’s main campus is located in St. Davids, PA, with many programs also offered online. Eastern’s core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

Position Description This position is a full time on-site position, reporting to the Chief Human Resources Officer. This individual is responsible for greeting and servicing clientele, providing administrative & office management support, coordinating with HR Business Partners on student employment and HR sponsored events. Additionally, onboarding employees with the management of required paperwork, managing required payroll and credentials. Position Responsibilities

• Provides administrative support for the department including but not limited to managing HR Team email, incoming / outgoing mail, serving visitors, employees, and prospective employment candidates.
• Serves as the office manager to maintain a clean and orderly office environment and ensure that the department needs for office supplies and equipment are supplied and in working order, such as copier/printer, office equipment, and inventory tracking. Responsible for processing of invoices.
• Serves as a point of contact and liaison with other departments, individuals, and external institutions and agencies on a range of specified issues; arranges and coordinates meetings, and oversee new hire paperwork processing. Responsible for completion of all verification of employment forms and managing the coordination of Reciprocal I9 Requests from other universities and our fully remote employees.
• Assist students with navigating university job boards and applicant tracking systems, interpreting basic eligibility requirements (including Federal Work-Study), and completing required pre-employment documentation (such as Form I-9 and tax forms).
• Track and manage 90 Review of new hires and Annual review processes.
• Assists with the coordination of special events with the HR team for the following events: Annual Employee Christmas Event, and the Annual Employee Appreciation Lunch as well as manage new hire, new addition to the family and condolence gifts.
• Oversees and maintains employee records and databases, as well as establishes and maintains employee files and records for the office.
• Coordinates and assists with maintaining the online HR portals, MyEastern, fax lines, and PA Hire.
• Assists with updating forms and other HR related documents or communication materials.
• Administer and track the employment verification, PSLF forms, certifications or correspondences for all employees, former employees and volunteers.
• Generates personnel files and coordinate a record retention system for the HR files.
• Maintain current knowledge and understanding of employment laws and mandates.
• Embodies values of caring and compassion, justice and integrity, competence and affirmation.
• Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.
• Other duties as assigned.

Qualifications

• Required Bachelor’s degree and/or 1-3 years of previous office management experience (in a Human Resources setting, ideally). Prior experience in an HRIS System a plus.
• Proven administrative skills and demonstrated computer experience (Word, Excel, PowerPoint) are required.
• A strong sense of customer service and a proven ability to communicate effectively, both in written and oral form, to a broad constituency is essential.
• Explicit understanding and ensuring the requirement of confidentiality and discretion is required.
• The willingness and ability to effectively manage time in a multi-tasked, fast-paced office is required.
• Ability to work additional hours as needed to complete required work assignments.
• Ability to create, proofread and edit documents.
• Ability to establish and prioritize work assignments and use good judgement and reasoning.
• It is essential that the incumbent exhibits an understanding of and support for the evangelical Christian mission of the university.

Benefits

We offer a complete benefits package to full-time faculty and staff including healthcare coverage, retirement plan contributions, flexible spending and health savings accounts, life insurance, long-term and short-term disability, tuition remission and tuition exchange participation as well as an extensive holiday, summer hours and paid time off leave schedule.

Part-time Regular staff who are scheduled 30-36 hours per week over the course of a year, receive a full benefit package based on their part-time scheduled hours. Healthcare coverage is based on the ACA medical coverage guidelines. Affiliate faculty receive a benefit package as outlined with their covenant. Adjunct faculty may be eligible for medical coverage under the ACA after an annual one year lookback review.

Part-time staff who are scheduled to work less than 30 hours per week schedule are eligible for employer contribution towards the retirement plan after one year of employment. Eligibility rules apply. Adjunct faculty may make employee deferral contributions towards the retirement plan.

Part-Time Graduate Assistant Coaches are eligible for participation in the Tuition Remission Coaches Program.

Temporary, Contractors and Seasonal Employees: Individuals in this status are scheduled on an as-needed-basis and are not eligible for participation in the University’s benefits programs.

Detailed information regarding our benefits program and eligibility is provided once hired or you can contact Human Resources with any questions. About Eastern University

Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.

Background Checks

Standard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.

Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances:

1. Affidavit;
2. FBI Criminal Record Check;
3. Pennsylvania Department of Human Services Child Abuse History Clearance and;
4. Pennsylvania State Police Criminal Record Check.

In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have "direct contact with children" must complete the background check process prior to employment. Results must be submitted within ten days of receipt.

Description Disclaimer

This description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.

For all positions: Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Statement of Non-Discrimination

Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.