Administrative Intern – Accounting

“Start Your Career. Build Your Skills. Grow with the City!”

The City of East Chicago is seeking motivated, detail-oriented individuals with an interest in accounting and financial operations to join our team as Administrative Interns. These entry-level positions offer hands-on experience, professional development, and opportunities to build a career in municipal government.

Serious applicants are encouraged to apply promptly. Candidates interested in gaining practical accounting experience and developing their professional skills in municipal government are encouraged to submit a completed City of East Chicago employment application.

Position: Administrative Intern - Accounting Departments: Controller's Office | Water Department | Wastewater Department Employment Status: Part Time FLSA Classification: Non-Exempt Reports To: Department Director or Designee Salary: Based on qualifications and experience, within the approved salary range.

Successful candidates will provide accounting and administrative support in the Controller's Office, Water Department, or Wastewater Department, assisting with financial records, accounts payable and receivable, data entry, reconciliations, reporting, and departmental projects.

The Administrative Intern will assist with accounting and administrative functions such as accounts payable and receivable, financial data entry, account reconciliation, invoice and payment documentation, spreadsheet preparation, financial records, and other departmental accounting activities. The position may also provide exposure to budgeting, audit preparation, internal controls, MUNIS financial systems, and governmental accounting practices.

Knowledge, Skills, and Abilities (KSAs) Knowledge

• Basic accounting, bookkeeping, and financial recordkeeping principles.
• Accounts payable, accounts receivable, and general office procedures.
• Microsoft Office applications and basic spreadsheet functions.

Skills

• Accurate data entry, numerical calculations, and spreadsheet preparation.
• Strong organization, attention to detail, and time management.
• Effective written and verbal communication and customer service.
• Ability to identify and report financial discrepancies.

Abilities

• Learn municipal accounting procedures, MUNIS financial systems, and applicable internal controls.
• Maintain confidentiality and accurately process financial information.
• Follow instructions, manage multiple assignments, and meet deadlines.
• Work cooperatively with City employees, departments, and the public.
• Demonstrate dependability, initiative, and a willingness to learn.

Minimum Qualifications

• High school diploma or GED.
• College coursework in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Basic knowledge of accounting principles and financial recordkeeping.
• Proficiency with Microsoft Office, particularly Excel.
• Strong attention to detail, organization, and numerical accuracy.
• Ability to maintain confidentiality and work effectively in a professional environment.

Preferred: Candidates currently pursuing or recently completing an Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Previous accounting, bookkeeping, accounts payable/receivable, banking, or office experience is a plus.

Important Information About This Posting This posting summarizes the position's primary duties and qualifications. The complete job description is available on the City's website, upon request, and during the interview process.

How to Apply

• All interested applicants must complete the City of East Chicago online employment application. Applicants are responsible for ensuring that the application contains complete, accurate, and current information regarding their education, employment history, qualifications, and contact information.
• Online applications are available on the City of East Chicago’s website at: https://www.eastchicago.com/Jobs
• A résumé may be submitted as supplemental information; however, a résumé does not replace the required City employment application. Incomplete applications may not be considered.
• Only applicants who meet the position requirements and are selected for further consideration will be contacted regarding the next step in the hiring process.

Equal Employment Opportunity & Reasonable Accommodation The City of East Chicago does not discriminate in its employment decisions based on race, color, religion, gender, age, genetic information, disability, national origin, ancestry, veteran status, or any other characteristic protected by law.

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