Nursing Scheduler

Nursing Scheduler – Full Time Monday–Friday | Long-Term Care & Rehabilitation

We are seeking an experienced, organized, and dependable Full-Time Nursing Scheduler to join our team at a skilled nursing and rehabilitation center! We believe that happy, appreciated employees lead to happy residents. We are looking for a motivated team player who thrives in a fast-paced healthcare environment, communicates effectively, and understands the importance of maintaining safe and consistent staffing.

What We Offer

• Competitive compensation
• Monday–Friday schedule
• Supportive leadership and team environment
• Comfortable and professional work setting
• Excellent benefits package
• Tuition reimbursement and opportunities for professional growth
• A workplace that values and appreciates its employees

Position Summary The Nursing Scheduler is responsible for coordinating and maintaining nursing department schedules to ensure appropriate staffing levels, operational efficiency, and continuity of resident care. This position works closely with the Director of Nursing, Human Resources, and nursing leadership to manage daily staffing needs, minimize overtime and agency utilization, and support recruitment and retention efforts.

Key Responsibilities

• Develop, maintain, and post nursing master schedules in advance.
• Prepare and update daily staffing sheets to ensure adequate nursing coverage.
• Monitor staffing needs, call-outs, vacancies, and schedule changes, communicating concerns promptly to nursing leadership.
• Coordinate coverage using available full-time, part-time, and per diem employees while minimizing overtime and agency utilization.
• Coordinate agency staffing when necessary and maintain accurate agency schedules and timesheets.
• Track daily staffing hours, overtime, agency utilization, attendance, and staffing ratios.
• Ensure accurate and timely entry of schedules and hours into the facility's scheduling and timekeeping systems.
• Coordinate new employee orientation schedules with nursing leadership and Staff Development.
• Assist with payroll verification, attendance records, and employee status changes.
• Maintain accurate records of nursing licenses, certifications, and required credentials.
• Communicate scheduling updates and staffing expectations to nursing supervisors and department leadership.
• Assist with holiday scheduling, vacation requests, and employee availability.
• Maintain confidentiality and professionalism in all employee and resident-related matters.
• Perform additional administrative and scheduling responsibilities as assigned.

Qualifications

• Previous nursing scheduling experience in a skilled nursing facility, rehabilitation center, or healthcare setting strongly preferred.
• Experience with staffing software, payroll systems, and Microsoft Office preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask and adapt to changing staffing needs.
• Understanding of nursing staffing requirements, overtime management, and agency utilization.
• Ability to work collaboratively with nursing leadership and employees.
• Dependable, detail-oriented, and committed to maintaining accurate staffing records.

Equal Employment Opportunity We are an Equal Opportunity Employer and are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law. #GREEN123