Human Resources Support Specialist

HUMAN RESOURCES SUPPORT SPECIALIST

Human Resources BENEFITS: Health, Dental and Vision insurance, 20-22% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others. For full time employees. HIRING SALARY RANGE: $22.72 - $27.26 per hour For the most current salary schedules, please visit https://www.eagleschools.net/departments/finance/salary-schedules

SUMMARY OF JOB DESCRIPTION:

Serves as the primary administrator of student records and enrollment processes. Responsible for student data management, scheduling, attendance, and reporting while providing excellent customer service to students, families, and staff. Ensures compliance with district, state, and federal regulations regarding student records and data confidentiality.

SUPERVISED BY:

Principal and/or Assistant Principal

POSITION SUMMARY:

The Human Resources Support Specialist provides administrative, operational, and customer service support to the Human Resources Department. This position plays an important role in supporting recruitment, onboarding, employee records, licensure monitoring, HR systems, and employee services. The Human Resources Support Specialist works closely with HR team members, school administrators, employees, and applicants to ensure HR processes are organized, accurate, and efficient. This position also assists with District Office reception and general administrative responsibilities as needed, while maintaining Human Resources as its primary focus. The ideal candidate is organized, detail-oriented, approachable, and comfortable managing multiple priorities while maintaining confidentiality and providing excellent customer service. This is an in-person position based at the District Office, with a regular schedule of Monday through Friday, 8:00 a.m. to 4:00 p.m. Occasional additional hours may be required to support department events, orientations, and other district activities.

ESSENTIAL JOB RESPONSIBILITIES

Recruitment, Hiring, and Onboarding

• Coordinate the district's volunteer onboarding process, including required background checks, documentation, approvals, and communication.
• Assist with recruitment and hiring activities, including applicant communication, interview scheduling, and tracking hiring progress.
• Support new employee onboarding and orientation, ensuring required forms, documentation, and employment requirements are completed.
• Assist employees and hiring managers with HR systems, applications, and onboarding processes.
• Monitor employee licensure, certifications, and authorizations through the Colorado Department of Education (CDE) and other applicable regulatory agencies.
• Assist with the annual reasonable assurance process.
• Communicate with employees and administrators regarding outstanding requirements, documentation, and deadlines.

HR Systems, Employee Records, and Compliance

• Maintain accurate, organized, and confidential employee records and electronic personnel files.
• Provide support for district HR systems, including Red Rover and the Substitute/Absence Management System (SAM).
• Assist employees and administrators with system navigation, troubleshooting, and general questions.
• Support employee licensure and qualification records through CDE systems, including IDM and COOL/RANDA, as applicable.
• Process employment verifications and authorized personnel information requests.
• Maintain workers' compensation documentation, claims records, and related files.
• Assist with compliance tracking, reporting, data entry, and records retention.
• Identify opportunities to improve HR systems, electronic forms, and department workflows.

Employee Services and HR Programs

• Serve as a point of contact for employees, applicants, and administrators regarding HR processes, forms, and general questions.
• Coordinate the district volunteer program and maintain required volunteer documentation.
• Coordinate employee identification badges and related administrative processes.
• Assist with employee recognition, appreciation, and engagement initiatives.
• Support employee trainings, orientations, open enrollment activities, and HR events.
• Prepare and distribute HR communications, forms, and informational materials.
• Assist with maintaining accurate HR information on district websites and internal communication platforms.

HR Department Administration

• Provide administrative support to the Director of Human Resources and HR Specialists.
• Coordinate department meetings, calendars, schedules, and special events.
• Prepare correspondence, spreadsheets, reports, and other HR documentation.
• Process purchase orders, purchasing card transactions, and departmental purchasing documentation.
• Assist with budget tracking, recordkeeping, and other department administrative needs.
• Support special projects and department initiatives as assigned.

District Office Support

• Provide front desk and reception coverage as needed to support District Office operations.
• Welcome and assist employees, applicants, visitors, and community members.
• Answer and direct telephone calls and respond to general inquiries.
• Assist with office supplies, meeting arrangements, and routine administrative tasks.
• Collaborate with District Office staff to maintain a welcoming, professional, and efficient office environment.

Human Resources responsibilities remain the primary focus of this position.

Contacts:

Students, parents, staff, administrators, vendors, and community members.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent.
• Proficiency with standard office technology, including Microsoft Office or Google Workspace, email, spreadsheets, and electronic records.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently, take initiative, and solve routine problems.
• Strong customer service and interpersonal skills.
• Ability to learn and effectively navigate HR systems and district technology.
• Ability to establish positive working relationships with employees, administrators, applicants, and the public.
• Ability to meet the position's established in-person work schedule, with reasonable accommodations as applicable.

PREFERRED QUALIFICATIONS

• Two or more years of experience in human resources, administrative support, or office operations.
• Experience working with employee records, onboarding, or HR information systems.
• Bilingual proficiency in English and Spanish.

WORKING RELATIONSHIPS

This position works collaboratively with Human Resources staff, district employees, school administrators, applicants, state agencies, regulatory organizations, vendors, and members of the community.

ADDITIONAL RESPONSIBILITES

The responsibilities listed above are intended to describe the general nature of the position and are not an exhaustive list of duties. Additional related responsibilities may be assigned based on department and district needs. Eagle County School District is committed to providing equal employment opportunities in accordance with applicable law and district policy.

JOB CONTACT

Carol Almanza - Recruitment Specialist 970.328.2186 carol.almanza@eagleschools.net