Accounting Assistant

About Us

At EA, you’ll find yourself surrounded by dynamic professionals that embrace collaboration and curiosity to foster innovation and problem-solving. This culture forms the essence of our value proposition to apply high-quality, objective, and interdisciplinary services to complex environmental challenges. With a strong foundation in servant leadership and community service, EA employees are encouraged to pursue personal and professional passions. As a team, we empower each other to share ideas, believe in our common purpose, and value differing perspectives.

Position Overview

We are seeking a highly organized and detail-oriented Accounting Assistant to join our remote team supporting the continued growth of our Central Business Unit. In this role, you will play a key part in maintaining accurate financial operations by processing invoices, coordinating payments, and supporting accounts payable activities. You may also assist with client billing, account reconciliations, and other day-to-day accounting functions as needed.

The ideal candidate is proactive, dependable, and able to manage multiple priorities with a high degree of accuracy. Success in this position requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively in a fast-paced environment where communication, accountability, and responsiveness are essential.

Responsibilities

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Accounts Payable Processing

• Review vendor invoices for accuracy, completeness, proper coding, and required approvals.
• Prepare accounts payable vouchers for approval and system posting in accordance with established workflows and internal controls.
• Match invoices to purchase orders and receipts, investigate discrepancies, and coordinate resolutions with vendors and internal stakeholders.
• Review invoices for applicable state tax requirements and federal cost allowability guidelines, escalating questions as needed.
• Coordinate payment activities and assist in resolving payment-related issues.
• Process monthly AP revenue accruals and support month-end close activities.

Vendor Maintenance & Communication

• Monitor and manage the Accounts Payable inbox, responding to vendor inquiries in a professional and timely manner.
• Set up new vendors and maintain existing vendor records in compliance with company controls and procedures.
• Collaborate with project managers, accounting staff, and other internal teams to obtain needed information and maintain processing schedules.

Accounting & Team Support

• Assist with client billing and other accounting activities as needed.
• Provide general accounting and administrative support to the finance team.
• Support special projects and process improvement initiatives.
• Serve as backup support for other Accounts Payable representatives and Central Accounting team members.

Required Qualifications

• 3+ years of experience in accounts payable, bookkeeping, accounting, or a related finance role.
• Working knowledge of accounts payable processes, invoice coding, supporting documentation requirements, and basic cost accounting principles.
• Experience reviewing, processing, and reconciling vendor invoices while adhering to established approval workflows and internal controls.
• Familiarity with accounting systems and AP voucher entry processes.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Teams; experience with Adobe Acrobat and digital document management systems preferred.
• Exceptional attention to detail and commitment to accuracy while maintaining efficiency and meeting deadlines.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational, planning, and time management skills.
• Demonstrated analytical thinking, sound judgment, and problem-solving abilities.
• Self-motivated and able to work both independently and collaboratively.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred, or an equivalent combination of education and experience.

Drug Screen Statement

Offers of employment are contingent upon successful completion of a drug screen. Pay Range

$50,000 - $60,000 USD

The EA pay range for this position is intended as a general guideline and does not guarantee specific compensation or salary. Factors considered when making an offer include job responsibilities, education, experience, knowledge, skills, abilities, internal equity, alignment with market data, and compliance with federal and state laws.

Why Join EA?

At EA, our core values are openness, balance, and challenge and we strive to improve the quality of the environment in which we live, one project at a time. Our professional, team-centric culture promotes collaboration and flexibility and allows employees to guide their own career development path. To that end, we provide training and coaching to support ongoing development for our project managers and consulting engineers.

What We Provide:

EA prides itself on servant leadership, career development for staff in all areas, and maintaining work-life balance including flexible schedules. We have a tremendous base of positive client relationships that has resulted in a stable backlog of projects and opportunities for growth. We offer paid volunteer time, tuition reimbursement, knowledge sharing, industry advancement, professional associations, and industry conferences. EA is proud to offer a fantastic benefits package that includes the following:

• 401k with Employee Stock Ownership Plan (ESOP)
• Competitive Salary
• Low deductible health coverage for you and your family through Medical, Dental and Vision plans
• Generous paid-time-off policy
• Paid volunteer time
• Tuition reimbursement
• Professional Development
• Healthcare and Dependent Care Flexible Spending Accounts
• Employee wellness program

Accommodation Information:

If you are interested in applying for employment with EA and require special assistance or accommodation during any part of the pre-employment process, please contact the EA Talent Acquisition Office at recruitment@eaest.com. For TTY users, dial 711.

Equal Opportunity Employer Statement:

EA is dedicated to providing equal employment opportunities without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

Recruiting Agency Disclaimer

Recruiting agencies should not contact EA Engineering, Science and Technology, Inc., PBC directly with unsolicited resumes. Any unsolicited resumes submitted by a recruiting agency to EA via this website or email will be deemed the sole property of EA, and EA will not be responsible for any fee associated with such unsolicited resume.