Event Manager - Programs

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Department: Event Program Management

Manager: Director of Event Program Management

Direct Reports: No

Full time/Part time: Full-time

Status: Exempt

Summary of Overall Job:

The Program Event Manager is responsible for the overall project management, coordination, and successful execution of assigned event programs from initial planning through post-event completion. This position serves as the primary project manager for assigned event programs, ensuring that program delivery, speaker coordination, sponsor commitments, internal deliverables, and event timelines are effectively managed.

The Event Manager works cross-functionally with Event Directors, event logistics, marketing, sales, registration, design and other internal stakeholders to deliver high-quality events that align with organizational objectives, client expectations, and established standards.

This role requires strong project management skills, exceptional organization, proactive communication, and the ability to independently manage multiple projects and events with competing priorities.

Essential Duties:

• Serve as the primary project manager for assigned events, overseeing program planning, development, coordination, and execution from kickoff through post-event completion.
• Manage multiple event programs simultaneously, developing and maintaining project timelines, tracking milestones, and ensuring deadlines and deliverables are met.
• Lead event planning meetings, coordinate project updates, and communicate responsibilities and expectations to stakeholders.
• Proactively identify challenges, manage competing priorities, resolve issues, and escalate concerns when necessary.
• Maintain accurate event information, speaker details, and program documentation in Salesforce and other event management systems.
• Ensure compliance with established event management processes, procedures, and organizational standards.
• Partner with Event Directors to develop and execute event agendas, session content, and program schedules.
• Coordinate all aspects of speaker participation, including invitations, confirmations, communications, session assignments, and preparation.
• Organize and facilitate speaker preparation calls, content meetings, and other program-related discussions.
• Track speaker deliverables, session details, and presentation materials to ensure program readiness.
• Collaborate with Event Directors and sales to coordinate sponsor speaking opportunities and contractual program commitments.
• Ensure agenda and speaker information is accurate and consistent across event websites, internal systems, and event materials.
• Serve as the central point of coordination between Event Directors, sales, marketing, logistics, design, and other internal departments throughout the event planning process.
• Communicate project timelines, responsibilities, program requirements, and updates to ensure alignment across teams.
• Build and maintain professional relationships with government officials, education leaders, industry executives, speakers, sponsors, and internal stakeholders.
• Coordinate with marketing and design teams to ensure event materials, presentations, program guides, and signage are accurate and completed on schedule.
• Partner with Event Logistics Managers to communicate program requirements, speaker needs, and onsite execution details.
• Oversee onsite program execution, including speaker coordination, session management, presentation readiness, and agenda adjustments.
• Ensure speakers, moderators, and program participants are prepared and supported throughout the event.
• Collaborate with onsite teams to address challenges and ensure a seamless event experience for attendees, speakers, and sponsors.
• Complete post-event follow-up, program documentation, and assigned closeout responsibilities.
• Identify opportunities to improve event management workflows, communication, and operational efficiency.
• Contribute to the development and refinement of event procedures, templates, timelines, and best practices.
• Support the adoption and effective use of event management systems and emerging technologies.
• Share lessons learned and recommendations to improve future event planning and execution.

Skills/Qualifications:

§ Job will require travel. Traveling on weekends may be necessary. § Strong project management and organizational skills, with the ability to manage multiple event programs, priorities, and deadlines simultaneously. § Exceptional attention to detail and ability to work effectively in a fast-paced, deadline-driven environment. § Excellent written and verbal communication skills, including the ability to communicate professionally with high-level executives, government officials, and industry leaders. § Strong problem-solving skills with a proactive, solutions-oriented approach. § Ability to work independently, take initiative, and exercise sound judgment. § Strong interpersonal and collaboration skills, with the ability to build and maintain positive relationships across teams and with external stakeholders. § Proficiency with Microsoft Office Suite, PowerPoint, Salesforce, and other event and project management platforms. § Familiarity with AI-powered tools and emerging technologies, with a willingness to learn and leverage AI to streamline workflows, improve efficiency, and enhance event planning processes. § Ability to adapt to changing priorities, processes, and technologies. § Experience working in a remote or collaborative virtual environment preferred. § Position requires travel, including occasional weekend travel. § Must reside in and be authorized to work in the United States. § Must maintain a professional remote work environment with reliable internet access.

This Job Description is subject to change.