Payroll Coordinator

Description

E&E Foods, Inc. is seeking an experienced, detail-oriented, and excellent organizational and planning skiils Payroll Coordinator for its Kenai, Alaska operations. The Payroll Coordinator is responsible for daily time keeping of employee hours, overtime, PTO accruals, employee records including banking information, wage garnishments, child support orders, voluntary deductions, earning benefits, and payroll taxes, in full compliance with federal and Alaska wage and hour laws.

The position requires a payroll professional who brings precision to every pay cycle, maintains strict confidentiality of employee information, and communicates clearly with employees, supervisors, and management. The successful candidate will be a creative problem solver who works effectively despite frequent interruptions and shifting priorities, and who performs well in a fast-paced, multi-task, and deadline-driven seafood processing environment, particularly during the peak salmon season.

Requirements

Essential Duties and Responsibilities Payroll Processing

• Prepare a biweekly payroll documentation from start to finish for all Kenai employees, including data entry, review, approval, and final submission by established deadlines to corporate payroll team for processing
• Collect, audit, and reconcile timekeeping records against schedules and supervisor approvals before each payroll run; identify and resolve missing punches, errors, and discrepancies.
• Accurately calculate regular pay, daily and weekly overtime, shift differentials, bonuses, and other earnings in accordance with the Alaska Wage and Hour Act and the Fair Labor Standards Act.
• Prepare and issue manual checks, off-cycle payments, and adjustments, and verify final paychecks are issued within required timeframes upon separation.
• Communicate with corporate payroll team for manual checks posting on a timely basis
• Run pre- and post-payroll audit reports and perform line-by-line review to confirm accuracy prior to release of funds. Deductions, Garnishments, and Benefits
• Process and respond to wage garnishments, child support orders, tax levies, and other court-ordered withholdings, ensuring correct calculation, remittance, and documentation.
• Set up, maintain, and reconcile voluntary and benefit deductions and earnings, including medical, dental, and 401(k) contributions and company match.
• Track and process paid vacation accruals, usage, and balances in the payroll system.
• Identify, document, and correct overpayments and underpayments, and coordinate repayment arrangements with employees in partnership with HR. Employee Lifecycle and HR Coordination
• Collaborate with the HR Manager on digital onboarding, hiring, transfers, orientation, and separation of employees, ensuring payroll data is complete and accurate at every stage.
• Verify new hire records, pay rates, tax forms (W-4), direct deposit information, and deduction elections in the payroll system.
• Support high-volume seasonal onboarding and end-of-season separations, including transfers between company facilities.
• Process pay rate changes, position changes, and status changes upon receipt of properly authorized documentation. Employee Support, Leadership, and Recordkeeping
• Serve as the primary point of contact for employee payroll questions and requests, providing timely, accurate, and courteous resolution.
• Provide direction to supervisors and timekeeping staff to ensure information is submitted efficiently, accurately, and in compliance with company policies and procedures.
• Maintain complete, organized, and secure payroll records in accordance with record-retention requirements, protecting the confidentiality of all employee pay and personal information.
• Execute daily payroll processes and internal controls in a timely manner, and recommend improvements to increase accuracy and efficiency.
• Perform other related duties as assigned.

Required Qualifications

• Five 2 or more years of relevant work experience.
• Direct, hands-on payroll processing experience (required).
• Working knowledge of federal and Alaska labor laws and standards governing payroll, including overtime, final pay, garnishments, and payroll taxes.
• Experience with automated accounting and payroll software.
• Proficiency in Microsoft Office Suite, including intermediate to advanced Excel (formulas, lookups, pivot tables, sorting/filtering, and reconciliation), Word, and Outlook.
• Understanding of general ledger accounts and basic accounting principles.
• Availability to work seven (7) days per week during salmon season.

Preferred Qualifications

• Experience with Paylocity or a comparable cloud-based payroll and HR system.
• Payroll experience in seafood processing, agriculture, or another high-volume seasonal industry.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
• Bilingual in English and Spanish.

Knowledge, Skills, and Abilities

• Exceptional attention to detail and accuracy with numerical data.
• Strong understanding of and commitment to confidentiality and privacy of employee information.
• Excellent verbal and written communication skills, with the ability to explain pay matters clearly to employees at all levels.
• Strong organizational skills and the ability to prioritize multiple projects and deadlines.
• Creative, independent problem-solving and sound judgment.
• Ability to remain focused and productive despite persistent interruptions and changing priorities.
• Collaborative team player who performs well under deadline pressure.
• Willingness to learn with positive attitude

Compensation and Benefits

• Starting wage of $24.00 to $27.00 per hour, based on experience
• Company-sponsored medical and dental coverage
• 401(k) retirement plan with company match
• Paid vacation

Work Environment and Physical Requirements

• Business casual work environment.
• Work is performed onsite and in person, in an office setting within an active seafood processing facility.
• Ability to sit at a desk or computer station for extended periods, and to bend, stoop, walk, and move throughout the office and facility to consult with others.
• Ability to work within a busy environment and remain focused on detailed tasks.
• Document management requires occasional lifting and moving of objects up to 25 lbs.
• Extended hours and a seven-day work week are required during salmon season.

How to Apply Qualified candidates should submit a resume and cover letter to AmberB@eefoods.com. Please reference “Payroll Coordinator – Kenai” in the subject line. Applications will be reviewed on a rolling basis until the position is filled.

Equal Opportunity and Accommodation ADA: E&E Foods, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. Applicants who require an accommodation during the application or interview process should contact Human Resources. EEO: E&E Foods, Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, or disability. Previously incarcerated, BIPOC, women, and LGBTQ individuals are strongly encouraged to apply.