Student Services and Instruction Administrative Assistant

260 Day Position

Reports to: Principal / TCD Administrative Team / Student Services This individual works with administrators, tech support, instructors, and support staff to facilitate, manage and organize various aspects of student services.

Responsibilities: Student Support

• Organize and update information related to testing
• Update, maintain and distribute Essential Skills lists to each program
• Process and send skills reports to students
• Maintain student records and complete requests for information from outside sources
• Maintain record of driving permission forms and update them regularly
• Assist with IEP/504 reporting
• Process student intervention forms and communicate such with administration
• Assist in coordination of transportation and supervision for Explore Days, Junior High Career Days, Junior High Tours
• Assist in coordination of other school activities including A-Team, Senior Awards, and Open Houses, including preparation and distribution of material for the event
• Support and facilitate presence in media, social media, and web communications

Dual Credit:

• Maintain and update dual credit registration documents and dual credit lists
• Create and send parent letters pertaining to dual credit testing, eligibility and information
• Update electronic dual credit forms for internal student application
• Readying credentialing files and dual credit files for incoming students
• Create and send demographic reports to College of DuPage for students who require testing for dual credit
• Process and communicate dual credit student withdrawals with College of DuPage

Other Support:

• Collect and enter data pertaining to student attendance
• Prepare and distribute daily attendance reports
• Communicate TCD's attendance schedule or student attendance changes to TCD Instructors and appropriate home school personnel
• Communicate home school attendance, testing schedule and bus schedule to TCD Instructors
• Gather and prepare information for miscellaneous reports including Board Reports
• Create, distribute and maintain IDPH documentation
• Assist Assistant Principal with Student of the Month programs
• Update and maintain Assistant Principal, Dean, and Primary Contacts Lists
• Monitor mandated reporter training completion for TCD staff
• Communicate and record corporate visit and advisory information and manage advisory membership, changes, updates
• Communicate with partner schools, parents, and staff under the direction of TCD administration
• Coordinate with staff on any upcoming school events throughout the year
• Support break schedule for West Diamond Security Person and School Office
• Other duties as assigned by the TCD office

Required Qualifications:

• Excellent organizational, phone, verbal and written communication skills;
• Thorough knowledge of office procedures;
• Proficiency in Microsoft Office for Windows: Outlook, Excel and .csv files, Word (including mail merge features), and PowerPoint;
• Proficiency in using general office equipment: copier, folding machine, postage machine, fax
• Possess effective strategies to meet deadlines, establish priorities, and work cooperatively as a member of the administrative support team.
• Comfortable working in a school setting with all stakeholders: students, staff, sending school personnel and dual credit partners

Desired Skills:

• Bilingual (Spanish) language skills
• Experience with Google G Suite: Google Docs, sheets
• Student Information Management Software
• Familiarity with basic photography
• Skill in social media platforms (Twitter)
• Minimum Associates Degree

July 2022