Principal Secretary

Description: Perform duties to provide administrative and secretarial support to Principal and building staff. This is a 1.0 FTE, 12 month position, beginning on 1/4/2027.

Job Summary:

1. Plan, organize, maintain and update a variety of files, records and databases.
2. Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
3. Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
4. Prepare correspondence, reports, documents and memos working from notes and direction. Compose routine correspondence on own.
5. Monitor school budget, verify account activity and assist with annual budget preparation.
6. Prepare purchase orders for office, class room or activities supplies, place order, verify receipt and prepare invoice for payment.
7. Count, verify and prepare student activity collections for deposits. Maintain records of account balances.
8. Coordinate field trips – notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
9. Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
10. Coordinate annual registration process.
11. Work effectively with staff to coordinate and establish work schedules for planned projects.
12. Maintain and publish school calendar.
13. Handle bussing questions and resolve problems.
14. Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records and databases. Perform other duties as assigned.

Working Conditions: Office within an Elementary School. Rate of pay: $21.25-$22.95/hour Benefits: Benefits as described in IPCA contract can be found here: IPCA Agreement 2026-2030 . Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator.