Accounts Payable/Payroll Assistant

Qualifications / Education:

• Minimum high school diploma or equivalent
• Successful bookkeeping, accounts payable, and payroll experience reflecting strong organizational skills
• Typing and computer skills related to bookkeeping and accounts payable functions including knowledge of school financial software
• Experience with Skyward Qmlative School Business Suite preferred
• Good aptitude for math and problem-solving
• Strong interpersonal skills which foster good working relationships with other staff members and the public
• Excellent oral/written communication skills and strong interpersonal skills
• Valid Illinois Driver's License

Essential Responsibilities:

Accounts Payable:

• Assumes responsibilities for accounts payable processing
• Prepares accurate reports as required from accounts payable activities
• Assists in developing data for budgeting and other purposes related to accounts payable as required
• Develops an understanding of the accounting procedures and codes related to the accounts payable functions
• Provides detailed and appropriate information for auditors as required
• Keeps the Accounting Coordinator and Director of Finance informed of issues and concerns related to accounts payable
• Works in conjunction with other employees in the office to prepare reports for the Board of Education
• Works with support personnel in the timely processing of purchase orders through a computerized purchasing program.
• Coordinates with support personnel and vendors for the timely processing of bid purchases of office, teacher, and custodial supplies as well as xerographic paper for the district
• Maintains files for vendors, purchase orders, and other related functions
• Processes district travel reimbursements

Payroll:

• Supports payroll operations by acting as backup in the event of the absence of the payroll specialist
• Assists payroll specialist in reviewing time sheets, special requests for pay, and employee insurance issues
• Assists the Director of Finance and Assistant Superintendent in special projects related to pay and benefits

Compensation and Benefits:

Salary range: $19.23/hr to $28.53/hr to commensurate with experience; Full Benefits Package, Paid Time Off, 260 Day Calendar, Full-Time Status, Non-Exempt-Non-Union