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Staff Specialist

Durham, NC, United States

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $21.20 to USD $31.24.

Apply on careers.duke.edu About employer

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Job details

Pay: Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $21.20 to USD $31.24.
Posting language: English
Posted: Nov 11, 2026

Original job description

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.Summary: The Preclinical Staff Specialist will work independently and provide administrative support for the daily operations of the preclinical curriculum. This position partners with faculty, staff, students and external stakeholders to ensure efficient delivery of educational activities.

Work Performed:

Coordinate preclinical curriculum support for assigned courses, working closely with the Director of Preclinical Education and faculty course coordinators to:

· Create and manage all LMS (Canvas) course sites and media resources, assessments, remediation assignments, and tools for each assigned course,

· Coordinate communication and scheduling of instructors, guest lecturers, and group facilitators,

· Greet guest instructors, provide access to instructional materials, and process instructor payments,

· Update and track instructional faculty personnel list to support accreditation compliance,

· Set up instructional spaces and materials as needed for educational sessions in the classroom, breakout rooms, and labs,

· Coordinate student group assignments and schedules for lab and/or small group activities,

· Inventory instructional materials, lab supplies and office supplies and submit purchase requests,

· Attend preclinical team meetings to support communication, efficiency and workflows,

· Demonstrate strong customer service skills when engaging with guest instructors, students, and other key stakeholders.

Collaborate with the Preclinical Student Development Coordinator and course faculty to maintain the preclinical class calendar and ensure efficient scheduling, minimize conflicts, and support alignment of educational activities.
Support administrative and operational needs of the PA program as assigned, including:

· Proctoring exams and support of testing-related student accommodations,

· Providing PA Program committee support as chair, member, or staff liaison, as assigned,

· Providing front desk reception and telephone coverage, as assigned,

· Supporting program initiatives, ceremonies, events, and special projects, including orientation, graduation, White Coat Ceremony, and other program-sponsored activities,

· Other duties as assigned.

Supervision Received:

The Preclinical Student Development Coordinator serves as the primary supervisor for this position, with additional programmatic oversight provided by the Administrative Manager and Program Director. The Preclinical Staff Assistant also works closely with the Director of Preclinical Education, Director of Clinical Medicine, program faculty, and administrative staff to support the successful operation of the program.

Qualifications:

This position requires two to three years of experience working independently in an office or educational setting, or an appropriate combination of work experience and education.

Knowledge, Skills, and Abilities:

· Excellent written and oral communication skills

· Detail-oriented with excellent administrative and organizational skills

· Capable of making decisions and exercising good judgment

· Ability to work independently and collaboratively with various stakeholders

· Self-motivated and anticipates needs based on prior experiences

· Solves problems pro-actively, contributing to team-oriented solutions

· Ability to meet deadlines and prioritize multiple simultaneous activities

· Handles confidential information with discretion

· Ability to be flexible when work assignments change on short notice

· Must be proficient with Microsoft Outlook, Word, Excel, PowerPoint and able to learn new programs quickly

· Experience with additional technologies including: Canvas, Qualtrics, Panopto, Examplify, MS Teams, and SharePoint preferred.

Work Schedule and Location Requirements:

The standard work schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m. Due to the nature of the Duke Physician Assistant Program and academic calendar, occasional work outside of standard business hours, including earlier start times, may be required to support instructional activities, student programming, and other program-related needs. Periodic evening and weekend events may also be required and will generally be scheduled with advance notice.

This position is eligible for a hybrid work arrangement of up to two remote workdays per week, subject to operational needs, program schedules, and approval by leadership. Regular on-site presence is required to support student services, curriculum activities, meetings, and other program operations at the Duke Physician Assistant Program located at 800 S. Duke Street in Durham, North Carolina.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $21.20 to USD $31.24. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).

Apply on careers.duke.edu About employer

More about this job

Skills

Primary care
Work independently
Administrative support
LMS
Communication skills
Scheduling
Regulatory compliance
Customer service
Front Desk
Organizational skills
Meet deadlines
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Panopto
Microsoft Teams
Microsoft SharePoint
Leadership

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Work requirements

Jobs in the United States