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Added 3 mins ago
Principal Technical Implementation Partner
Qventus
Remote, United States
…functions to ensure successful and timely enterprise-scale software deployments. You’ll work cross-functionally with key leaders and users in the hospital including the OR, PAT teams,…
Added 3 mins ago
Instrumentation Engineer, Sr
Quanta Power Solutions, LLC
Birmingham, AL
Lead Factory Acceptance Testing (FAT), Site Acceptance Testing (SAT), and system validation efforts.
Added 3 mins ago
Associate Project Manager - Construction Materials & Special Inspection
STRATA, Inc.
Pocatello, ID
Associate Project Manager – Construction Materials Testing & Special Inspection
Added 4 mins ago
Facilities Technician IV
ITT Inc. - English US
Valencia, CA
Conduct reporting on all Emaint software work orders. Keep detail records of all close and complete corrective and PM related work orders
Added 5 mins ago
Manager, Software Engineering
VulcanForms
Devens, MA
…brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an…
Added 5 mins ago
Senior Assembly Integration and Test Technician
Rocket Lab Corporation
Tucson, AZ
…allow them to thrive in space including solar panels, flight software, star trackers, optical systems, separation systems, and…
Added 5 mins ago
Lead Software Engineer
Kawneer
Alpharetta, GA · Norcross, GA
This role leads by demonstrating. It contributes directly to software design and development while raising standards for engineering quality, testing, documentation, maintainability,…
Added 6 mins ago
Application Developer 1/2/3 (PCN 060366M)
State of Alaska
Anchorage, AK
Software Development: Knowledge of the principles, methods, and tools for designing, developing, and testing software in a given environment.
Added 6 mins ago
Assistant Facilities Manager
US AMR-Jones Lang LaSalle Americas, Inc.
Mountain View, CA
Lead facility improvement projects from conception to completion, developing scopes, managing budgets, coordinating stakeholders, and tracking milestones to ensure on-time, on-budget…
Added 6 mins ago
IC
Principal Engineer, SOC Performance Architecture
Intel Corporation
OR · CA · TX
- $220,920 to $311,890 USD / year
…feature requirements through SOC and IP Modeling, and hardware-software interoperability throughout the product…
Added 7 mins ago
MI
Pipefitter Journeyman
MasTec Inc
MOUNTAIN HOME, ID
- $36 USD / hour
Assemble and install a variety of metal and nonmetal pipe and pipe fittings, including: brass, copper, lead, glass and plastic
Added 7 mins ago
L
Senior MEP Superintendent- Data Center
Lemartec
Edgerton, KS
- $150,000 to $195,000 USD / year
Manage and lead a team of superintendents, project field engineers, and other field staff
Added 8 mins ago
AI
Senior Software Development Engineer
ADUS-Adobe Inc.
United States
- $159,200 to $301,600 USD / year
We're seeking a Senior Software Development Engineer to lead this exciting journey in our San Francisco location.
Added 8 mins ago
Station Servicer
Public Service Co. of OK
Lawton, OK · Chickasha, OK · Hobart, OK · Weatherford, OK
Collect data via approved method of asset management software; Report all unusual conditions and report readings of meters, and forward to a designated place; check relay operations,…
Added 8 mins ago
Environmental Engineer 6
CDM Smith
Bellevue, WA
…local and regional staff across engineering disciplines. You'll lead engineering tasks, coordinate treatment and conveyance designs, and translate technical evaluations into clear,…
Added 8 mins ago
Data Management Discipline Leader
CDM Smith
United States
Data Validation and QA/QC Workflows: Lead the development and improvement of defensible data validation and QA/QC workflows, including the appropriate use of EQuIS Data Qualification Module…
Added 8 mins ago
L
Senior MEP Superintendent- Data Center
Lemartec
Edgerton, KS
- $150,000 to $195,000 USD / year
Manage and lead a team of superintendents, project field engineers, and other field staff
Added 10 mins ago
E & I Supervisor
Atalco Gramercy Operations
Gramercy, LA
Support testing, commissioning, and start-up activities for new systems and equipment.
Added 11 mins ago
A
Supervisor
AFTERMATH
Ocala, FL
- $30 to $34 USD / hour
Join Aftermath as a Supervisor and take the lead on projects that restore peace of mind after life’s toughest moments. This isn’t a desk job - it’s hands-on work that makes a real…
Added 11 mins ago
SC
Accounting Manager
Seattle Credit Union
Seattle, WA
- $97,865 to $146,890 USD / year
Lead or support accounting system enhancements, implementations, integrations, testing, and process redesign.
Added 11 mins ago
Partner Solutions Engineer
Healthcare Finance Direct LLC
Remote, United States
Lead integration projects through testing and launch. Train partner teams on the finished solution.
Added 12 mins ago
VG
Accounting Manager
Village Green
Minneapolis, MN
- $90,000 to $100,000 USD / year
…and balance sheet preparation. The successful candidate will lead the accounting team in executing job costing and cost accounting processes to support strategic decision-making and…
Added 12 mins ago
Principal Research Architect
Bose Corporation
Framingham, MA
…customer-focused, and driven by our values, we continue to lead industries and transform lives through…
Added 12 mins ago
Senior Research Prototyping Engineer
Bose Corporation
Framingham, MA
…customer-focused, and driven by our values, we continue to lead industries and transform lives through…
Added 12 mins ago
Staff Systems Engineer
Twenty-Six Defense
Fort Worth, TX
Lead and execute Software/hardware integration, including leading these efforts.

Closed listing

Dry Force Corp

Billing Associate

Lynbrook, NY, United States

This opening has closed.

The original listing is kept below for reference.

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Posting language: English

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Original job description

Archived listing. The details below describe a past opening.

Billing Associate – NYC Exit Mold | Lynbrook, NY Full-Time | Office About Exit Mold Exit Mold has been helping property owners recover from environmental and property damage for more than 25 years. Serving the New York metro area and New Jersey, we specialize in mold remediation, water and flood damage restoration, lead removal, fire damage restoration, and environmental services. Our certified team is committed to providing fast, thorough, and professional service while maintaining the highest standards for safety and regulatory compliance. About the Role The Billing Associate is responsible for taking Exit Mold jobs from completion through regulatory filing, paperwork, estimates, invoicing and close-out. The position finalizes mold inspection and clearance reports, prepares and submits required NYC DEP filings, assembles HPD violation paperwork packages for signature and mailing, prepares estimates and invoices for mold, lead testing and water mitigation jobs, and keeps job information current in DASH. This position requires strong organization, attention to detail, follow through, and the ability to manage a high volume of jobs against daily and month-end deadlines. The position works closely with the mold department, field team, billing, collections and management to ensure jobs are filed, billed and documented accurately and on time. What You'll Do Mold Project Files & Report Review

Review, complete and finalize mold inspection and clearance reports in GoCanvas, verifying that all information is accurate and properly documented.
Prepare and organize mold project files, including a dated daily filing folder and an electronic job folder for each job, labeled by address and unit.
Save finalized reports, laboratory results and supporting documentation to the correct job folder using consistent file names.
Move completed jobs to the appropriate management folder once all documentation is complete.

Regulatory Filing & Compliance

Obtain building information (including BIN and block) and mold violation records (Code 550) from the NYC HPD website.
Prepare remediation paperwork with job-specific dates, including the work plan, notice, affidavits and post-remediation assessment and certification.
Submit the NYC DEP Mold Remediation Work Plan and Notification (pre-file) at least two days before work begins, and save the confirmation.
Submit the NYC DEP Mold Post-Remediation Assessment and Certification (post-file) after work is completed, and save the confirmation.
File all mold jobs as required, including non-violation jobs.
Review and monitor HPD violations referenced in reports and track filing deadlines and outstanding compliance items.

Paperwork Packages & Mailing

Assemble HPD file packages, including affidavits, pre-file and post-file confirmations and required licenses, for management review and signature.
Prepare a separate paperwork package for each violation (NOV) when a unit has more than one.
Coordinate mailing and filing of project paperwork, and track filing and mailing status for every package.
Save and label returned HPD scans correctly, including repeat violations, multiple-NOV packages and packages with owner affidavits.

Estimates, Invoicing & Billing

Prepare estimates and quotes for mold jobs based on the requested scope of work, services required and applicable pricing.
Review completed mold jobs, verify the services performed and prepare invoices in Paystand and Sage according to each client's pricing, service agreements and billing requirements.
Attach required reports, clearance reports and HPD packages to invoices for management clients, and follow payment-before-release rules for individual clients.
Prepare invoices for lead paint chip and dust wipe jobs, including dust wipe tracking for designated clients.
Prepare invoices for water mitigation jobs.
Hold invoices that are missing required documentation and follow up until they can be issued.
Complete all assigned revenue invoicing by the fifth business day of each month to support month-end close.

Job Management in DASH

Enter jobs into DASH accurately and keep job information current.
Complete compliance tasks in DASH so each job reflects its true status.
Move jobs through the paperwork and billing steps in DASH as the assigned accounting contact.
Monitor job progress and ensure administrative tasks are completed on time.

Quality Control & Recordkeeping

Identify and correct documentation errors and discrepancies in job records, reports and invoices before they reach clients.
Maintain an organized tracking system for completed, pending and outstanding jobs, reports, filings and invoices.
Track missing reports, clearances, violations and scans, and follow up with the appropriate team member.
Maintain accurate electronic and physical records, including invoices, estimates, reports, receipts and supporting paperwork.
Protect confidential customer, financial and company information.

Other Duties

Support other departments with operational and administrative tasks as needed.
Provide advance notice when a deadline may not be met or when additional information or assistance is required.
Participate in meetings and training related to assigned responsibilities.
Maintain knowledge of company procedures and applicable NYC filing requirements.
Perform other duties as assigned by management.

What We're Looking For

Required Qualifications:

Education: High school diploma or equivalent required. Associate degree or coursework in business, accounting or a related field preferred.
Experience: Two or more years of billing, invoicing, administrative, permitting or project coordination experience preferred. Experience in restoration, remediation, construction, environmental or property services, and with permits, inspections, compliance documentation or municipal filings, preferred.
Certifications: None required. Ability to learn applicable NYC HPD and DEP filing requirements.
Computer Skills: Proficiency with Microsoft Office (Excel, Word and Outlook), email and electronic file management. Experience with invoicing or accounting software; Sage Intacct or Paystand preferred. Familiarity with job management or CRM software, and ability to learn DASH, GoCanvas and Dropbox. Comfort using onlin

Preferred Experience:

Restoration, remediation, construction, environmental services, or home services industry experience.
Experience working with permits, inspections, compliance documentation, and municipal filings.
Familiarity with CRM, job management, or scheduling software.

Key Traits:

Detail-oriented
Organized
Process-driven
Accountable
Self-motivated
Strong follow-through

Benefits

Exit Mold offers a comprehensive benefits package, including:

Choice of 4 medical plans, including one option at $0 employee payroll cost
Dental insurance with 2 plan options
Vision insurance
Medical and dependent care FSA
HSA available with eligible high-deductible medical plan
Company-paid short-term and long-term disability
Company-paid life insurance
401(k) with company match
Ancillary benefits including hospital, critical illness, and accident coverage
Paid time off
Paid holidays
401(k) with company match

Join Exit Mold Apply today to join the Exit Mold team.

About employer

More about this job

Skills

Inspection
Attention to detail
Documentation
Regulatory compliance
Quality control
Recordkeeping
Computer skills
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Dropbox
Scheduling

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