Jobs in the United States

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Added 1 min ago
CP
Asset Specialist - Enterprise Business Operations
Central Piedmont Community College
Mecklenburg County, NC
- $41,600 to $51,288 USD / year
Associate Degree in Business Administration, Computer Information Systems, Information Technology, or a related field and 1–2 years of experience in asset management, inventory management,…
Added 1 min ago
M
Direct Support Manager
Mosaic
Macomb, IL
- $54,480 USD / year
As a Direct Support Manager, you will oversee residential service operations, leading a dedicated team of associate direct support managers and staff. You will ensure that operations remain…
Added 1 min ago
Associate Director, Planning and Production Control
RTX
United States
The Associate Director of Planning and Production Control will provide leadership for the Production Control team at the Advanced Products Center (APC), and be a part of APC’s…
Added 2 mins ago
Manufacturing Engineering Manager
GKN Driveline Bowling Green Inc. (Ohio)
Bowling Green, OH
…troubleshooting complex manufacturing issues, and ongoing production support. Additionally, you will analyze process performance data to identify and implement improvements that reduce…
Added 3 mins ago
Department Assistant - Manning School of Business
University of Massachusetts
MA
The Manning School of Business seeks a detail-oriented and proactive Department Assistant to provide administrative and operational support to assigned academic departments.
Added 5 mins ago
HR Operations Specialist
Winter Garden, FL
As a key member of the Human Resources team, you'll help maintain accurate employee records, support consistent HR practices, and ensure that important compliance requirements are met. If…
Added 6 mins ago
MA
Infrastructure Engineer
Midtown Athletic Clubs
Chicago, IL
- $105,000 to $125,000 USD / year
· Complimentary individual Midtown club membership, associate discounts, recognition programs, and professional development support
Added 6 mins ago
Production Associate - 1st Shift 6am-2pm
QuestSpecialty
Brenham, TX
Train and support junior production staff to maintain high operational standards.
Added 6 mins ago
Production Associate - 2nd shift 2pm- 10pm
QuestSpecialty
Brenham, TX
Train and support junior production staff to maintain high operational standards.
Added 7 mins ago
Food Service Director
Healthcare Services Group, Inc.
Richmond, VA
Financial Wellness Support from PNC Workplace Banking
Added 8 mins ago
Executive Assistant
Illuminus
Waukesha, WI
The Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative, organizational, and operational support to the CEO and serves as a key liaison between the…
Added 8 mins ago
Customer Service Associate I
Family Dollar
Alliance, OH
We’re seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following:
Added 9 mins ago
WC
Molecular Laboratory Technician – Generalist
West Coast Wound
Austin, TX
- $30 USD / hour
…dependable Molecular Laboratory Technician – Generalist to support daily operations within our molecular diagnostic laboratory. The ideal candidate will have experience in specimen…
Added 10 mins ago
LF
Teller- Part Time
Langley Federal Credit Union
Poquoson, VA
- Part-time
Assists with all other branch operational duties as assigned.
Added 10 mins ago
LF
Teller - Part Time
Langley Federal Credit Union
Newport News, VA
- Part-time
Assists with all other branch operational duties as assigned.
Added 10 mins ago
Store Sales Associate
Daiso
Fayetteville, AR
When assigned to a Lead Shift, the associate also supports the Manager or Assistant Manager by helping coordinate shift activity, assigning tasks, supporting team members, assisting with…
Added 11 mins ago
Clinical Operations Coordinator, Staffing Office
VHC Health
Arlington, VA
…coordinate the functions of, and provide advanced clerical and operational support to departments as assigned. Develops, researches, participates in, and leads projects to meet the needs of…
Added 12 mins ago
M
Warehouse Associate
Manpower
Metairie, LA
- $18 to $20 USD / hour
Our client, a leading tile and building materials supplier, is seeking a Warehouse Associate to join their team. As a Warehouse Associate, you will be part of the warehouse operations team…
Added 12 mins ago
JS
Sales Associate
JCrew Stores / Ashe DC Grace Holmes, Inc.
Wauwatosa, WI
- $13.5 to $15.52 USD / hour
As a Sales Associate, you embody our brand with personal style and passion, bringing welcoming energy to the sales floor daily. You'll assist customers in discovering their look and…
Added 12 mins ago
FS
Sales Associate (Seasonal)
Factory Stores H.F.D. No. 55, Inc.
Flemington, NJ
- $15.92 to $17.1 USD / hour
As a Sales Associate, you embody our brand with personal style and passion, bringing welcoming energy to the sales floor daily. You'll assist customers in discovering their look and…
Added 12 mins ago
FS
Assistant Manager
Factory Stores H.F.D. No. 55, Inc.
Wayne, NJ
- $21.5 to $27 USD / hour
…to adapt strategies for business success and ensure smooth operational support as…
Added 12 mins ago
FS
Assistant Manager
Factory Stores H.F.D. No. 55, Inc.
Flemington, NJ
- $19.5 to $24.35 USD / hour
…to adapt strategies for business success and ensure smooth operational support as…
Added 12 mins ago
JS
Assistant Manager
JCrew Stores / Ashe DC Grace Holmes, Inc.
King of Prussia, PA
- $17.75 to $22.3 USD / hour
…to adapt strategies for business success and ensure smooth operational support as…
Added 13 mins ago
AI Business Partner, Mid
Acentra Health, LLC
Cary, NC
…evaluate, and advance practical AI opportunities that improve operational performance, employee productivity, service quality, and user experience. This role is responsible for bringing a…
Added 13 mins ago
AB
Part Time Van Driver
APPLE BUS COMPANY
KALAMAZOO, MI
- $17.5 USD / hour
- Part-time
Career Advancement Opportunities: Advance into operational, maintenance, management, and leadership roles in over 540 locations across the U.S. & Canada!

Dry Force Corp

Compliance, Billing & Administrative Associate

Lynbrook, NY, United States

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Job details

Posting language: English

Original job description

Billing Associate – NYC Exit Mold | Lynbrook, NY Full-Time | Office About Exit Mold Exit Mold has been helping property owners recover from environmental and property damage for more than 25 years. Serving the New York metro area and New Jersey, we specialize in mold remediation, water and flood damage restoration, lead removal, fire damage restoration, and environmental services. Our certified team is committed to providing fast, thorough, and professional service while maintaining the highest standards for safety and regulatory compliance. About the Role The Compliance, Billing & Administrative Associate is responsible for taking Exit Mold jobs from completion through regulatory filing, paperwork, estimates, invoicing and close-out. The position finalizes mold inspection and clearance reports, prepares and submits required NYC DEP filings, assembles HPD violation paperwork packages for signature and mailing, prepares estimates and invoices for mold/lead testing/water mitigation jobs, and keeps job information current in DASH. This position requires strong organization, attention to detail, follow-through, and the ability to manage a high volume of jobs against daily and month-end deadlines. The position works closely with the mold department, field team, billing, collections and management to ensure jobs are filed, billed and documented accurately and on time. What You'll Do Mold Project Files & Report Review

Review, complete and finalize mold inspection and clearance reports, verifying that all information is accurate and properly documented.
Prepare and organize mold project files, including a dated daily filing folder and an electronic job folder for each job, labeled by address and unit.
Save finalized reports, laboratory results and supporting documentation to the correct job folder using consistent file names.
Organize completed jobs to the appropriate management system once all documentation is complete.
Review of management portfolio violation requests.

Regulatory Filing & Compliance

Obtain building information (including BIN and block) and mold violation records (Code 550) from the NYC HPD website.
Prepare remediation paperwork with job-specific dates, including the work plan, notice, affidavits and post-remediation assessment and certification.
Submit the NYC DEP Mold Remediation Work Plan and Notification (pre-file) and save the confirmation.
Submit the NYC DEP Mold Post-Remediation Assessment and Certification (post-file) after work is completed and save the confirmation.
File all mold jobs as required, including non-violation jobs.
Review and monitor HPD violations referenced in reports and track filing deadlines and outstanding compliance items.

Paperwork Packages & Mailing

Assemble HPD file packages, including affidavits, pre-file and post-file confirmations and required licenses, for management review and signature.
Prepare a separate paperwork package for each violation (NOV) when a unit has more than one.
Coordinate mailing and filing of project paperwork and track filing and mailing status for every package.
Save and label returned HPD scans correctly, including repeat violations, multiple-NOV packages and packages with owner affidavits.

Estimates, Invoicing & Billing

Prepare estimates and quotes for mold jobs based on the requested scope of work, services required and applicable pricing.
Review completed mold jobs, verify the services performed and prepare invoices according to each client's pricing, service agreements and billing requirements.
Upload required reports, clearance reports and HPD packages to appropriate systems.
Prepare invoices for designated clients.
Hold invoices that are missing required documentation and follow up until they can be issued.
Complete all assigned revenue invoicing by the fifth business day of each month to support month-end close.

Job Management in DASH

Enter jobs into DASH accurately and keep job information current.
Complete compliance tasks in DASH so each job reflects its true status.
Move jobs through the paperwork and billing steps in DASH as the assigned accounting contact.
Monitor job progress and ensure administrative tasks are completed on time.

Quality Control & Recordkeeping

Identify and correct documentation errors and discrepancies in job records, reports and invoices before they reach clients.
Maintain an organized tracking system for completed, pending and outstanding jobs, reports, filings and invoices.
Track missing reports, clearances, violations and scans, and follow up with the appropriate team member.
Maintain accurate electronic and physical records, including invoices, estimates, reports, receipts and supporting paperwork.
Protect confidential customer, financial and company information.

Other Duties

Support other departments with operational and administrative tasks as needed.
Provide advance notice when a deadline may not be met or when additional information or assistance is required.
Participate in meetings and training related to assigned responsibilities.
Maintain knowledge of company procedures and applicable NYC filing requirements.
Perform other duties as assigned by management.

What We're Looking For

Required Qualifications:

Education: High school diploma or equivalent required. Associate degree or coursework in business, accounting or a related field preferred.
Experience: Two or more years of billing, invoicing, administrative, permitting or project coordination experience preferred. Experience in restoration, remediation, construction, environmental or property services, and with permits, inspections, compliance documentation or municipal filings, preferred.
Certifications: None required. Ability to learn applicable NYC HPD and DEP filing requirements.
Computer Skills: Proficiency with Microsoft Office (Excel, Word and Outlook), email and electronic file management. Experience with invoicing or accounting software; Sage Intacct or Paystand preferred. Familiarity with job management or CRM software, and ability to learn DASH, GoCanvas and Dropbox. Comfort using onlin

Preferred Experience:

Restoration, remediation, construction, environmental services, or home services industry experience.
Experience working with permits, inspections, compliance documentation, and municipal filings.
Familiarity with CRM, job management, or scheduling software.

Key Traits:

Detail-oriented
Organized
Process-driven
Accountable
Self-motivated
Strong follow-through

Benefits

Exit Mold offers a comprehensive benefits package, including:

Choice of 4 medical plans, including one option at $0 employee payroll cost
Dental insurance with 2 plan options
Vision insurance
Medical and dependent care FSA
HSA available with eligible high-deductible medical plan
Company-paid short-term and long-term disability
Company-paid life insurance
401(k) with company match
Ancillary benefits including hospital, critical illness, and accident coverage
Paid time off
Paid holidays
401(k) with company match

Join Exit Mold Apply today to join the Exit Mold team.

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More about this job

Skills

Regulatory compliance
Inspection
Perform water testing procedures
Attention to detail
Documentation
Month-end close
Quality control
Recordkeeping
Computer skills
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Dropbox
Scheduling

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