Program Manager-Accounting and Administrative Support

DJS Financial Services LLC is seeking an experienced Program Manager to oversee accounting, financial operations, and administrative support services for a federal government client in Alexandria, Virginia.

The Program Manager will provide leadership, operational oversight, and contract management to ensure timely, accurate service delivery. This position supervises contractor personnel, monitors performance, maintains quality standards, and ensures compliance with federal regulations and contractual requirements.

The successful candidate will serve as the primary liaison between DJS Financial Services and designated government representatives.

This is a key personnel position contingent upon contract award.

Requirements

Program and Contract Management

• Provide overall management and supervision of contract personnel, including work assignments, performance monitoring, workload distribution, and employee development.

• Oversee daily operations to ensure contract requirements, performance standards, and deliverables are consistently met.

• Manage technical, contractual, administrative, and financial aspects of contract performance.

• Develop and maintain staffing plans, transition plans, operational procedures, and quality assurance processes.

• Coordinate with government representatives regarding contract performance, staffing, operational challenges, and corrective actions.

• Conduct biweekly program status meetings and provide updates on deliverables, staffing, and operational performance.

Accounting and Financial Operations

• Oversee accounting and administrative functions, including accounts payable, accounts receivable, invoice processing, voucher processing, reconciliations, journal vouchers, and requisitions.

• Ensure financial transactions are processed accurately and in compliance with applicable federal regulations and internal procedures.

• Review daily, weekly, and monthly financial workload reports to identify discrepancies and opportunities for improvement.

• Monitor financial systems, vendor communications, and administrative processing activities.

• Oversee property accountability and asset reconciliation activities.

• Support the implementation of federal financial management initiatives, internal controls, and process improvements.

Administrative and Personnel Oversight

• Ensure appropriate staffing and coverage for designated administrative and reception functions.

• Supervise on-site personnel and authorized remote personnel.

• Monitor employee productivity, attendance, performance, and compliance with established procedures.

• Ensure personnel complete required training, including information security, privacy, and other mandatory compliance programs.

• Provide employee coaching, performance feedback, and corrective guidance as necessary.

Reporting and Quality Assurance

• Prepare and submit monthly program status reports covering staffing, performance metrics, labor hours, administrative activities, and operational issues.

• Develop and maintain quality assurance documentation and performance monitoring reports.

• Identify operational risks and recommend corrective actions.

• Ensure accounting and administrative deliverables meet established accuracy, timeliness, consistency, and compliance standards.

• Support internal reviews, audits, and continuous improvement initiatives.

Required Qualifications

• Minimum of five (5) years of experience administering and managing large, multifaceted contracts involving multiple tasks or functional areas.

• Demonstrated experience supervising personnel and managing contract performance.

• Experience overseeing technical, contractual, administrative, and financial operations.

• Knowledge of contract administration, performance monitoring, quality assurance, and compliance requirements.

• Strong organizational, leadership, analytical, and problem-solving skills.

• Excellent written and verbal communication skills, including experience preparing management reports and delivering presentations.

• Ability to manage competing priorities and meet established deadlines.

• Ability to work full-time on-site in Alexandria, Virginia. Telework is permitted only when authorized by the government client.

• Ability to obtain and maintain required federal facility and information system access.

• Ability to comply with confidentiality, nondisclosure, information security, and privacy requirements.

• Ability to complete mandatory federal security and compliance training.

• Availability to begin employment in December 2026, contingent upon contract award.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Management, or a related field.

• Previous program management experience supporting federal financial management or accounting operations.

• Experience with federal financial management systems, including Momentum, Business Objects, and WebTA.

• Knowledge of federal accounting procedures, invoice and voucher processing, reconciliations, and financial reporting.

• Familiarity with the Prompt Payment Act, G-Invoicing, Do Not Pay, and federal internal control requirements.

• Experience supporting interagency agreements, Treasury transactions, and financial reconciliations.

• Familiarity with OMB Circular A-123 and internal control testing.

• Experience with federal travel systems and related administrative support.

• Experience with ServiceNow, Rally, or similar workflow and ticketing systems.

• Project Management Professional (PMP) certification or comparable project management credential.