Title: Budget Analyst Sr.
State Role Title: 19032
Hiring Range: $70,690.00 - $97,553.00
Pay Band: 5
Agency: Dept Behavioral Health/Develop
Location: Central State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/csh/
Recruitment Type: General Public - G
Job Duties
***Any and all qualifications that you have must be represented in your application/resume as verifiable work experience.***
Central State Hospital (CSH) is a 277-bed Joint Commission accredited psychiatric inpatient facility located in Petersburg, Virginia. Established in 1870, CSH holds the distinction of being the first psychiatric hospital in the nation dedicated to the treatment of African Americans. We have a long and proud history of serving the citizens of the Commonwealth, and we remain committed to providing excellence in mental health care.
At CSH, we strive to support the wellness and safety of our patients and their communities across Virginia. Our dedicated team shares core values of health and wellness, respect, integrity, empowerment, and recovery.
Exciting developments are on the horizon for CSH, as a new, modern facility is currently under construction on our existing campus, with a scheduled completion date in 2027. This will enhance our capacity to provide high-quality care in a supportive environment that promotes healing and recovery.
Central State Hospital (CSH), is recruiting for a full-time Budget Analyst Senior. You will serve as Budget Analyst for Central State Hospital and Hiram Davis Medical Center. Responsible for the allocation of target budgets to the department level, analyzing expenditure anomalies, preparing monthly projections and monitoring of operational budgets for Central State Hospital and Hiram Davis Medical Center.
JOB Duties:
Distributes budget targets and monitors CSH and HDMC budget as described below:
- Completes annual operating plan budget utilizing provided targets from DBHDS Central Office for review by CFO by established deadlines.
- Meets with both agencies' department heads to ascertain budget needs beyond normal operating costs and develop budget requests to submit to CO.
- Monitors CSH and HDMC’s appropriations and expenditures in Cardinal on a monthly basis.
- Provides budget status reports at regular intervals as specified to Department Heads for both agencies.
- Enters CSH and HDMC initial budget allotments to department cost centers in Oracle at the beginning of each fiscal year.
- Enters any changes to initial budget allotments to department cost centers in Oracle during the fiscal year as they occur.
- Analyzes expenditure rates each month to ensure rates are not exceeding appropriations and allotments for the Fiscal Year and to identify and research any anomalies for explanation and possible correction and reports to CFO.
- Determine cause of expenditure rate fluctuations that exceed the norm for the month and inform CFO of findings.
- Reports any significant development throughout the fiscal year that will have an impact on budget to CFO.
- Responds to inquiries from Department Heads on expenditures and status of their departmental budget as they occur.
- Performs monthly budget projections as required and submits to CFO for CSH and HDMC by established deadline.
- Reviews monthly reconciliations for accuracy and certifies to DOA of completion in absence of CFO.
Performs Fiscal Year End Processes for both CSH and HDMC as described below:
- Closely monitors appropriations, allotments, cash versus expenditures before expenditures are processed to ensure expenditures do not exceed remaining allotments and cash is available for expenditures to process.
- Works in conjunction with CFO to pre- approve all A/P expenditure batches before they are released beginning mid May through June.
- Estimates and monitors expenses for remaining payrolls through fiscal year end for spend down;
- Works with A/P to get any remaining invoices from vendors so that FY expenses can be paid with remaining FY funds.
- Download Year End Procedures Memo for DOA website that establishes deadlines for submissions for Year End processes and attachments at the beginning of May.
- Complete and submit to CFO for review and approval all required lettered attachments located on the DOA website in accordance with established deadlines and submission instructions for both CSH and HDMC.
- Complete and place in Central Office folders all numbered attachments per directive of deadlines from Central Office, DBHDS for both CSH and HDMC and alert CFO of completion for their review and approval. Complete Annual Mandatory Training Classes.
- Participates in Monthly Budget / MORS Meetings.
- Special Projects as assigned.
- Attends ELT meetings as required/in absence of CFO for Hiram Davis Medical Center and Central State Hospital.
Minimum Qualifications
- Extensive experience in budget development, projections and management.
- Experience in automated accounting systems.
- Extensive computer skills: Microsoft Office, Advanced Excel.
- Experience with interpreting and applying financial regulatory policies and procedures.
- Experience with financial regulatory audits requirements.
Additional Considerations
- Previous experience in an accounting environment within Virginia State Government preferred. Previous experience with Cardinal and Oracle preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. Applications/résumés will begin to be reviewed within five (5) days of the posting date.
Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.
Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at (804) 524-7111 during business hours (8:00 a.m. to 5:00 p.m.).
Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.
Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application.
Benefits: DBHDS offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more!
Contact Information
Name: Human Resources Department
Phone: 804-524-7111
Email: cshrecruitment@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
