Jobs in the United States

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Senior Manager, Operations Support
Guardian Pharmacy Services Management, LLC
Atlanta, GA
…helping teams succeed through change? We are seeking a Senior Manager, Pharmacy Operations Support to lead pharmacy system conversions, optimize workflows, and serve as a trusted advisor to…
Added 1 min ago
Product Manager - Veeva Training
Veeva
Remote, United States
Must be based in or within one hour of the Eastern Time zone
Added 1 min ago
Product Manager - Veeva Training
Veeva
Remote, United States
Must be based in or within one hour of the Eastern Time zone
Added 2 mins ago
WW
Portfolio Manager Frontier Activation
World Wide Technology Holding, LLC
Remote, United States
- $188,000 to $200,000 USD / year
8+ years in portfolio, program, product or go-to-market management in a technology partner or professional services environment.
Added 2 mins ago
Microsoft ATC Portfolio Manager
World Wide Technology Holding, LLC
Remote, United States
As Microsoft ATC Portfolio Manager, you own the Microsoft portfolio within the Advanced Technology Center (ATC), connecting people, processes and priorities so Microsoft experts can deliver…
Added 2 mins ago
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Microsoft Customer Engagement Portfolio Manager:
World Wide Technology Holding, LLC
Remote, United States
- $188,000 to $200,000 USD / year
7+ years of experience in product, program or portfolio management.
Added 2 mins ago
Data Analyst IV
TX-HHSC-DSHS-DFPS
AUSTIN, TX
The Data Analyst IV is selected by and reports to the Manager of the Medicaid CHIP Data Analytics (MCDA) Performance, Monitoring, and Analytics (PMA) Team within the Office of Data,…
Added 2 mins ago
Client Expenditures Accountant V-Team Lead
TX-HHSC-DSHS-DFPS
AUSTIN, TX
…Accountant V is selected by and reports to the Accounts Payable Manager within Expenditure Management. This position will function as Team Lead in the Client area of Expenditure Management.…
Added 2 mins ago
Solution Architect Expert
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This is the first of several AI-led modernization pilots, and it sets the pattern for the rest. After servicing, the program moves into origination, underwriting, compliance, funding,…
Added 3 mins ago
RESOURCE TEACHER, SPECIAL EDUCATION - MODERATE/SEVERE (MS) or EXTENSIVE SUPPORT NEEDS (ESN) Eligibility Pool (Prairie Elementary School)
Elk Grove Unified School District
Elk Grove, CA
…Director-Special Education & SELPA, provide instruction, assessment and program planning for special education students with a primary disability of autism, deaf-blindness, moderate to…
Added 3 mins ago
RESOURCE TEACHER - SPECIAL EDUCATION - MILD/ MOD (District Wide)
Elk Grove Unified School District
Elk Grove, CA
…Director-Special Education & SELPA, provide instruction, assessment and program planning for special education students with primary learning disabilities, mild to moderate mental…
Added 3 mins ago
RESOURCE TEACHER - SPECIAL EDUCATION - MILD/ MOD (Edward Harris, Jr. Middle School)
Elk Grove Unified School District
Elk Grove, CA
…Director-Special Education & SELPA, provide instruction, assessment and program planning for special education students with primary learning disabilities, mild to moderate mental…
Added 3 mins ago
RI
Operations Manager
Roofline, Inc.
Sun Valley, CA
- $67,300 to $87,500 USD / year
The Operations Manager at the Company plays a pivotal role in ensuring the efficient and accurate management of warehouse functions, including the supervision of drivers, loaders, and…
Added 4 mins ago
Sales Project Manager - Waterworks
Ferguson Enterprises, LLC
Salem, OR · Portland, OR
Valid drivers license required
Added 4 mins ago
VT
Field Service Engineer
Videojet Technologies Inc.
Remote, United States
- $28 to $30 USD / hour
…in-line printing, coding and marking products, consumables, and software solutions. Videojet’s technologies play a critical role in ensuring the safety and authenticity of products sold…
Added 4 mins ago
Videojet Field Service Technician - Baltimore, MD (Home-based, Company Vehicle)
Videojet Technologies Inc.
Baltimore, MD
…in-line printing, coding and marking products, consumables, and software solutions. Videojet’s technologies play a critical role in ensuring the safety and authenticity of products sold…
Added 5 mins ago
Technical Project Managers
University of Utah
Salt Lake City, UT
…collaboration; digital learning technologies; information security; software licensing; and a host of other IT systems and…
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Project Manager - Access Service Line
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Remote, United States
Ideally has Estimating program experience (InEight, HeavyBid, or similar)
Added 5 mins ago
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Sr Technical Product Manager
McGraw Hill LLC.
UNAVAILABLE
- $115,000 to $160,000 USD / year
The Senior Technical Product Manager leads cross‑functional engineering teams within the Enterprise domain, driving Business Unit (BU) partnership, development, and delivery of scalable,…
Added 6 mins ago
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Engineering Division Manager
Menomonee Falls, Village of (WI)
Menomonee Falls, WI
- $96,408 to $137,904 USD / year
Considerable knowledge of computerized department program software, internet access, database, spreadsheet, and word processing programs.
Added 6 mins ago
Associate Director - Cost Manager - Commercial Real Estate Construction
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San Francisco, CA
Turner & Townsend is seeking an experienced Associate Director Cost Manager to lead cost management services for key construction programs and capital projects throughout California. This…
Added 6 mins ago
Senior Cost Manager / Quantity Surveyor - Commercial Real Estate
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Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
Added 6 mins ago
Associate Director - Cost Manager / Quantity Surveyor - Data Center Construction
Turner & Townsend
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Turner & Townsend is seeking an experienced Associate Director – Cost Manager / Quantity Surveyor to join our team and provide expert cost management services on a large-scale,…
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Associate Director - Cost Manager / Quantity Surveyor - Data Center Construction
Turner & Townsend
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Turner & Townsend is seeking an experienced Associate Director – Cost Manager / Quantity Surveyor to join our team and provide expert cost management services on a large-scale,…
Added 6 mins ago
Senior Cost Manager / Quantity Surveyor - Manufacturing Construction
Turner & Townsend
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Turner & Townsend is seeking an experienced Senior Cost Manager to support the delivery of a major advanced manufacturing construction program in Glendale, Kentucky. This client-facing role…

DePaul Community Resources

Office Assistant

Chesapeake, VA, United States

$19 to $21 USD / hour

Apply on depaulcr.apscareerportal.com About employer

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Job details

Pay: $19 to $21 USD / hour
Posting language: English
Posted: Nov 12, 2026

Original job description

Benefits:

Health insurance
Paid time off
Training & development
Vision insurance
Dental insurance

DePaul Community Resources seeks a full-time (37.5-hour workweek) Office Assistant at the Chesapeake office location.

JOB SUMMARY:

The Office Assistant is primarily responsible for front office coverage and administrative support tasks. Given the location and nature of the work, the position must exercise sound professional judgment, confidentiality, exceptional customer service, and a welcoming and problem-solving attitude. The Office Assistant will interact with employees and the public, who may stop by the office or communicate through other modalities such as telephone, email, and virtual meetings. The time, duration, and frequency allocated to specific duties and public interaction may vary depending on the assigned office(s) and department(s).

SUPERVISION RECEIVED AND EXERCISED:

The Office Assistant will report directly to the Support Services Supervisor.

ESSENTIAL FUNCTIONS AND DUTIES:

This list is not an exhaustive & all-inclusive list of job responsibilities. The distribution of time allotted for any function or duty is subject to change with or without notice. Nothing in this job description restricts management's right to assign other responsibilities to this job or reassign them elsewhere at any time.

Act as the receptionist and receive and screen visitors and telephone calls, take and relay messages, and serve as a liaison with vendors who, for example, may need to access the office location to conduct repairs or maintenance of equipment
Provide office support activities such as opening and distributing mail for most staff; process outgoing mail and mass service program communications; track and order office supplies, petty cash and credit card receipts, and general clerical support for assigned programs and services such as mailing new hire packets; complete assigned errands and or shopping needs related to office and or service programs. Act as receptionist and receive and screen visitors and telephone calls and take and relay messages
Assist with billing for departments as assigned and provide support services to the Finance department
Assist with monitoring, maintaining, and coordinating fleet (oil changes, inspections, tag expiration, etc.) as well as buildings (monthly review of exit lights, smoke detectors, first aid kit supplies, etc.)
Support electronic recordkeeping systems/databases by completing tasks such as scanning and uploading documents, placing documents in respective placeholders for applicants, provider home, case record, or other designated categories; creating and maintaining parts of case or home records related to applicants, referrals, intake, etc; entering data directly from an application or document to the general tab section or other designated section of an electronic database case record. (Note: assigned program service workers are responsible for the content of the documents.)
Process, track, and report LEIE search and other background check results for applicants, resource parents, sponsored residential providers/DSPs, their household members, and others as assigned; maintain related appendix files as applicable. (Note: assigned program service workers are responsible for the content of the documents.)
Assist with local office events, gatherings, and meetings, such as scheduling, ordering food, meals, and supplies, preparing and distributing documents and materials, and supporting opening and closing activities such as setup, greeting, and cleaning
Complete duties specific to the needs of a program, office, or department, may include but are not limited to managing Q&C closed paper file storage and access, note taking/minutes for assigned meetings, scheduling appointments/managing calendars

KNOWLEDGE, SKILLS, ABILITIES & OTHER CHARACTERISTICS REQUIRED:

Knowledge, skills, abilities, and other characteristics or KSAOs are attributes needed to perform a job that is demonstrated through qualifying training, education, and experience. This list is not an exhaustive & all-inclusive list of all KSAOs for this job.

Knowledge of:

Office and records administration techniques and procedures.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
Microsoft Office Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and virtual meeting applications such as Zoom, Webex, Google Meet
Relevant policies, procedures, and strategies to promote the safety and protection of people, data, and property
Knowledge of methodologies and resources used to assess the needs of the listener or audience to share information or engage in ongoing communication
DePaul's policies, procedures, and standard practices and the rules and guidelines established by regulatory and governing agencies

Skill/Ability to:

Operate standard office equipment such as telephone, calculator, printer, scanner, cellular phone, tablet, computer, postage machine, shredder
Demonstrate verbal and written communication and body language that conveys information, ideas, or inquiries effectively and concisely that purveys professional composure, emotional intelligence, thoughtfulness, patience, and respect amidst change, ambiguity, and within the daily trajectories of work
Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times
Demonstrate the use of logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
Demonstrate interpersonal and verbal skills to defuse emotional situations, calm upset individuals, allay fears, and lessen confusion
Collect and analyze data
Manage multiple priorities and complete assignments on time, accurately, and with attention to detail, and ensure a high-quality work product
Develop and maintain professional working relationships and appropriate boundaries with individuals served, coworkers, community partners, and business associates, and work collaboratively within a team environment
Accurately prepare and maintain records, files, and reports
Communicate effectively in both oral and written form
Make arithmetical computations and tabulations
Read and understand information and ideas presented in writing
Analyze, organize, and prioritize work while meeting multiple deadlines
Ability to analyze and prepare documents, reports, and correspondence
Operate a personal computer with a general understanding of MS Office Suites, virtual meeting software, the Internet, and department or program-specific software
Analyze and prepare concise and accurate documents, reports, and correspondence
Effectively market the programs and services of the department
Train others
Exercise sound judgment and critical thinking in decision-making and solving various work-related situations
Learn policies, procedures, and guidelines established by DePaul, professional organizations, governing agencies, and local laws, statutes, regulations, codes, and standards related to the area of responsibility
Assist with the general upkeep and cleaning of office areas and agency vehicles

Other Characteristics:

Demonstrate self-awareness, ongoing self-evaluation, and a commitment to being part of a diverse, equitable, respectful, and inclusive workplace where all people are valued
Demonstrate professional composure in difficult and stressful situations
Demonstrate the FIRST (fairness, integrity, respect, safety, trust) values in the daily trajectories of work
Demonstrate professionalism regarding access to sensitive and confidential information related to employees, clients, and business records with no disclosure to others without needing to know

MINIMUM REQUIREMENTS TO APPLY:

A High School Diploma or GED and one year of office/clerical experience; attention to detail; working knowledge of Microsoft Outlook, SharePoint, Word, Excel, and PowerPoint; concise, accurate, and respectful communication; and effective and efficient time management and organizational skills are required. Must be able to work independently as well as part of a team. A comparable combination of education and experience may be considered.

WORK ENVIRONMENT:

The work environment characteristics described herein represent those an employee encounters while performing the position's essential functions. The employee regularly works in an office environment and occasionally in the field. Due to the nature of the work, the incumbent may be exposed to situations of a highly emotional nature; incumbents are expected to use verbal skills to resolve interpersonal situations to achieve desired results independently. Work is generally completed regularly during weekdays; however, daily work hours may vary. Completion of job duties outside of normally scheduled hours may be required. Work is subject to frequent interruptions, and noise levels are varied based on the work locations.

PHYSICAL REQUIREMENTS:

The physical demands described herein are representative of those that an employee in this position must meet, with or without reasonable accommodations, to perform the essential functions successfully. Physical activities required are finger dexterity necessary to operate equipment used in the position, effective communication and seeing or hearing verbal cues. Walking for up to one-third of the time, sitting two-thirds or more of the time, standing for up to one-third of the time, bending from one-third to two-thirds of the time, stooping for up to one-third of the time, lifting/pushing/pulling up to twenty pounds are required. When accessing various locations, the incumbent must climb stairs and ramps. This position requires driving to various locations approximately ten percent of the employee's working time. Public transportation may not be available. Individuals needing reasonable accommodations should speak with their immediate supervisor/hiring manager.

SPECIAL REQUIREMENTS AND QUALIFICATIONS:

Successful completion (per DePaul's policies) of a Motor Vehicle Record, Criminal and Child Protective Services Background Report, and Drug Test is required. An unsatisfactory result of any of the aforementioned may result in termination of the application process or employment.

NOTE:

This description provides information regarding the essential functions of the designated job and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

DePaul is an Equal Opportunity Employer and E-Verify Participant.

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Jobs in the United States