Maintenance Systems Program Coordinator

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Program Coordinator III (S) Position Number 60015782 Grade NC12

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

“INTERNAL POSTING-Only temporary or permanent NCDOT employees or layoff candidates with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by GS 126 May Apply”

The primary responsibility of this position is to analyze, assemble, and prepare internal processing workflows & documentation for the Automated Fuel Dispensing Units (Syntech – FM Legacy, FMLive) for input push into SAP. This requires researching fuel systems documents including fuel inventory, fuel contracts, and adequately addressing analytic studies for fuel systems. This position verifies, examines, records, regulates, and approves fuel file input into the Department’s financial systems. This position analyzes methods of handling fuel data for Statewide equipment personnel in proper and adequate handling and assignment within the financial systems. This includes checking results entered in the financial systems by the Divisions, compiling problem areas, developing corrective processes, and assure corrections are implemented, as appropriate. This position administers the data documentation and archiving files associated with fuels and oversees processes associated with commercial credit cards and processing of billing. This includes researching standard fuel usage for classes of equipment. This position oversees error rates associated with action logs and procedural difficulties. The development of data is used in ascertaining cost/benefit analysis.

This position will assist the Team Lead with continuous monitoring of the daily operations of dispensing fuel, primarily diesel and gasoline fuel types, and provide troubleshooting & support to the Division Equipment Units and the FMMU Field Support staff, as required. Another duty of this position is to assist with the implementation of the Petroleum Displacement Plan by reviewing the purchasing & delivery of fuel and ascertaining compliance with the statewide purchasing contract. Additionally, this position will assist with the processing of the annual renewal of UST operating permits, provide continuous monitoring of contracted testing services & inspections, and assist with the response to findings from annual or triennial compliance inspections. Lastly, periodic assistance with the management of contracts involving fuel testing, fuel additives, and fuel tank cleaning.

This position will support the State Maintenance Operations Engineer and State Equipment Superintendent with data analysis and reporting. Performs other duties, as assigned by supervision. This position will require a high level of interaction with representatives of various State agencies, i.e. State Highway Patrol, Department of Adult Corrections, Administrative Office of Courts, and other state agencies. This position requires a valid driver’s license due to required occasional business-related travel and the need to operate a company or personal vehicle while conducting technician duties. Responsibilities may include duties such as traveling between company locations or work sites, attending meetings, training sessions, field visits to ensure correct formatting and that acceptable surveying standards and procedures are met. Other duties as assigned.

The program area for this position includes one or more of the following: Experience analyzing fuel system data and workflows; verifying and processing fuel inputs in financial systems; working knowledge of fuel dispensing operations and compliance activities; working knowledge administering fuel documentation and fuel card processes; and providing data analysis for agency leadership.

Management prefers applicants with the ability to legally operate a motor vehicle. Knowledge Skills and Abilities/Management Preferences Salary Grade and Salary Range: NC12/$47,703-$83,479

Management prefers applicants with the following:

• Demonstrated ability to operate and navigate large database systems, including SAP and fuel‑related software platforms, to verify, record, and regulate statewide fuel data.
• Demonstrated ability to utilize skills in advanced data interpretation and performance metrics to evaluate program effectiveness and support operational decision‑making.
• Demonstrated ability to analyze and prepare internal workflows and documentation for Automated Fuel Dispensing Units to ensure accurate data integration into SAP.
• Knowledge of transportation and environmental policies and procedures when reviewing fuel purchasing, delivery, and compliance‑related documentation.
• Demonstrated ability to assess and troubleshoot fuel storage, piping, dispensing, and mechanical/electrical system components to support statewide fuel operations and resolve operational issues.

Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree from an appropriately accredited institution and two (2) years of experience related to the area of assignment; or an equivalent combination of training and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Sharon Ashe

Email:

DOT-WorkdayJobRecruitment@ncdot.gov