Executive Support Analyst

Job Description and Duties Under the supervision of the Branch Chief, the Analyst I performs less complex analytical tasks and monitors and tracks projects, initiatives, and other assignments in support of the Branch Chief. Assists the Branch Chief in a variety of operational and program activities. On behalf of the Branch Chief, the Analyst I works with Division leadership and other staff, and external parties by relaying critical information, analyzing and following up to resolve outstanding issues. Protects confidential information, including information identifying individuals served, in accordance with applicable confidentiality laws and Department privacy policy, and builds a broad understanding of the operations, programs, policies, and activities under the Branch Chief. Effective July 1, 2025, State employees are subject to a salary reduction of three percent in exchange for five hours per month of the Personal Leave. Please let us know how you heard about our position by taking this brief survey: https://www.research.net/r/ddsadmin You will find additional information about the job in the Duty Statement. Working Conditions Under Government Code 14200, this position is a hybrid, in-office/telework position, and may be subject to change. Incumbent can be required to report to the office, or any designated location at any time. Telework agreements can be modified and/or cancelled at any time. All commute expenses to the reporting location will be the responsibility of the selected candidate. Pursuant to California Government Code requirements, candidates must be residents of the State of California at the time of appointment. This position requires lawful authorization to work in the United States. The Department does not sponsor employment visas for this position. Some statewide travel may be required and may be overnight. Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ANALYST I Additional Documents
• Job Application Package Checklist
• Duty Statement Department Information The California Department of Developmental Services (Department) is the agency through which the State of California provides services and supports to individuals with developmental disabilities. These disabilities include intellectual disability, cerebral palsy, epilepsy, autism and related conditions. Services are provided through state-operated developmental centers and community facilities, and contracts with 21 nonprofit regional centers. The regional centers serve as a local resource to help find and access the services and supports available to individuals with developmental disabilities and their families.

Department Website:

http://www.dds.ca.gov Special Requirements The Statement of Qualifications (SOQ) must be numbered in the same order as the following areas, typed in 12-point Arial font, single spaced, and be no more than two pages in length. Applicants who fail to answer the questions or submit an SOQ may not be considered.

• Managing a busy calendar and competing priorities. Describe your experience providing administrative or operational support to a manager, executive, or team. Provide a specific example of how you managed competing priorities, organized assignments and deadlines, communicated with others, and ensured timely completion of tasks.
• Research, writing, and sensitive information. Describe a time you researched an issue and prepared or reviewed a written document for a supervisor or decision-maker. In your response, explain how you ensured accuracy, maintained confidentiality, tailored the information to the intended audience, and what the outcome was. If you are using list eligibility from an on-line exam to qualify for this position, you MUST include with your application any documentation (i.e., copy of transcript, degree, license, etc.) to verify meeting the MQ’s or you may not be considered for the position. The MQs will be verified prior to interview and/or appointment. If it is determined that an applicant does not meet the MQs of the classification, the applicant may not be considered and withheld from the eligible list. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of: Principles, practices, and trends of public and business administration, including management and support staff services such as budgeting, personnel, and management analysis. Formal and informal aspects of the administrative, legislative, and budget processes in California. The Department's mission, goals, policies, and practices. The Lanterman Developmental Disabilities Services Act, the regional center system, and the Self-Determination Program, or the ability to learn them. Ability to: Learn and understand the Department's mission and programs. Develop and maintain cooperative and harmonious relationships with Department staff and managers, the public, and other governmental agency staff. Work with professional staff to coordinate projects, initiatives, and other assignments. Analyze situations accurately and take effective action. Communicate effectively. Reason logically and creatively. Analyze data and present ideas and information effectively. Review and edit documents. Establish and maintain work and project priorities. Manage an executive calendar and competing deadlines. Use Microsoft Outlook, PowerPoint, SharePoint, Teams, Word, and Excel proficiently. Protect confidential information. Communicate respectfully with individuals with intellectual and developmental disabilities and their families.

Benefits

As a state employee working for the Department of Developmental Services, you and your family will have access to excellent medical, dental and vision insurance benefits in addition to retirement benefits. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. For more information, please visit the links below: State Employees - CalHR Benefits Website CalPERS Health Benefit Summary 2026 CalPERS Health Benefit Summary 2027 Benefit information can be found on the CalHR website and the CalPERS website. Additional Information Electronic application submission is highly encouraged. Multiple positions may be filled from this recruitment. This recruitment may be utilized to fill future vacancies that may occur during the life of the certification list. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the California Department of Human Resources. All appointments are subject to State Restriction of Appointment (SROA), Departmental Restriction of Appointment (DROA), Re-employment List procedures, pre-employment physical and fingerprint clearances. Further information on the definition of the above may be found on the California Department of Human Resources' website at: www.calhr.ca.gov. If you have not taken the Analyst I exam/assessment you may find the exam for this classification at the link below. You must take and pass the exam/assessment to obtain eligibility for hire. Click here to gain list eligibility. Remove Any Confidential Information Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.