Fundraising Coordinator

The Fundraising & Events Specialist works under the direction of the Business Development Director and is responsible for coordinating fundraising initiatives, donor and sponsor engagement, and Center-wide events that advance the mission and visibility of Denton County MHMR Center. The position plans and manages event logistics, timelines, budgets, vendor coordination, sponsorship fulfillment, volunteer support, and post-event evaluation.

The Fundraising & Events Specialist serves as a liaison among Center programs, leadership, committees, donors, sponsors, vendors, volunteers, and community partners. This role works closely with the Marketing Communications Specialist to promote events and fundraising activities, maintain consistent messaging, and strengthen community engagement. This position works under limited supervision with considerable latitude for the use of initiative and independent judgment.

Education, Training, and Experience

• High school diploma or equivalent required.
• Two (2) years of experience in fundraising, event planning, community engagement, marketing, nonprofit development, or a related administrative field required.
• Bachelor's degree from an accredited institution of higher learning in business, marketing, public relations, communications, nonprofit management, event management, human services, or a related field preferred.
• Experience with nonprofit or governmental organizations highly preferred.
• Working knowledge of Microsoft Excel, Word, and Outlook required.

Registration, Certification, Licensure, and Other Qualifications

• Must have and maintain a background and criminal history free from any disqualifying offenses as outlined by the Texas Administrative Code (TAC) and the Health and Human Services Commission (HHSC).
• Must possess and maintain a valid driver's license and automobile insurance and be able to operate a vehicle. Position will require driving of a Center vehicle.
• Individuals with an out-of-state driver's license must be able to obtain a driver's license in the state of Texas within thirty (30) days.
• Successful completion of all position-specific training within thirty (30) days of employment is required.

Knowledge, Skills, and Abilities

·Knowledge of fundraising principles, donor stewardship, sponsorship development, and event-planning practices.

·Ability to plan and execute multiple events and fundraising initiatives while managing competing priorities and deadlines.

·Skill in developing event timelines, work plans, budgets, sponsorship materials, reports, and professional correspondence.

·High level of detail orientation and accuracy in maintaining donor, sponsor, vendor, financial, and event records.

·Strong written, verbal, interpersonal, presentation, negotiation, and relationship-building skills.

·Ability to exercise sound judgment, take initiative, solve problems, and respond calmly to changes during events.

·Ability to work effectively with leadership, Center committees, staff, donors, sponsors, vendors, volunteers, and community partners.

·Proficiency with Microsoft Office programs and the ability to create or coordinate basic event and fundraising materials using Canva or similar tools.

·Ability to evaluate fundraising and event outcomes, identify areas for improvement, and recommend practical solutions.

·Ability to work variable hours, including evenings and weekends, based on event and fundraising needs.

·Demonstrated ability to incorporate Trauma-Informed Care principles into professional interactions and decision-making.

·Regular and reliable in-person attendance required.

Essential Duties

The following list outlines key responsibilities for the position; however, it is not exhaustive and does not encompass all responsibilities. Additional duties may be assigned as needed.

1. Fundraising Strategy & Donor Engagement

·Support the Business Development Director in developing and executing annual fundraising plans, campaigns, and initiatives aligned with the Center's mission and fundraising goals.

·Identify, cultivate, and maintain relationships with donors, prospective donors, sponsors, businesses, community partners, and other supporters.

·Develop sponsorship opportunities and materials; solicit monetary and in-kind support; and coordinate sponsor benefits, recognition, and fulfillment.

·Support donor acquisition, stewardship, and retention through timely follow-up, acknowledgments, engagement activities, and ongoing communication.

·Maintain accurate and confidential records of donors, sponsors, gifts, pledges, in-kind contributions, and relationship activity in accordance with Center procedures.

·Track and report fundraising revenue, expenses, participation, sponsor engagement, and progress toward established goals.

2. Event Planning & Execution

·Plan, coordinate, and administer Center-wide events, including the Mental Health and Law Enforcement Summit, Employee Holiday Luncheon, Local Outreach for Suicide Survivors (LOSS) Festival, LOSS Candlelight Vigil, Race for Hope, employee appreciation events, Center Town Halls, meet-and-greets, fundraising events, and other events as assigned.

·Develop event timelines, work plans, task assignments, budgets, and contingency plans to ensure events are completed on time and within approved resources.

·Coordinate venues, vendors, catering, decor, audio-visual needs, speakers, entertainment, registration, ticketing, transportation, supplies, setup, and cleanup, as applicable.

·Coordinate vendor selection, contracts, purchasing, invoices, procurement-card documentation, and expense reconciliation with Procurement and Fiscal staff in accordance with Center procedures.

·Recruit and coordinate staff and volunteers; communicate assignments, deadlines, expectations, and day-of-event responsibilities.

·Provide on-site event leadership, monitor event operations, and resolve issues promptly and professionally.

·Ensure events are mission-aligned, accessible, welcoming, trauma-informed, and conducted in accordance with applicable safety and Center requirements.

3. Holiday Helping Hands & Employee Support Programs

·Coordinate the Holiday Helping Hands (HHH) Program and Annual Employee Holiday Luncheon with support from the Fundraising & Events Committee.

·Ensure all clients represented on the HHH tree are adopted by the community or the Center and that gifts and program activities are completed by established deadlines.

·Communicate HHH updates and changes in writing to managers, case management staff, participants, and other stakeholders, as appropriate.

·Ensure Holiday Luncheon raffle items and event supplies are secured before the event date without exceeding the approved budget.

·Maintain accurate HHH and Holiday Luncheon budgets, records, and reconciliation documentation.

·Review the HHH Program annually, evaluate outcomes, and recommend necessary changes.

·Serve as coordinator for the Employee Assistance Fund, including related communication, recordkeeping, fundraising support, and coordination with appropriate Center departments.

4. Committee Leadership & Internal Coordination

·Oversee and coordinate the Fundraising & Events Committee, including meeting schedules, agendas, work plans, assignments, follow-up, and progress toward event and fundraising goals.

·Collaborate with leadership, program supervisors, and staff across the Center to identify event objectives, audiences, resource needs, responsibilities, and measures of success.

·Maintain a master calendar of Center events and fundraising activities and communicate timelines, deadlines, changes, and resource needs to affected departments.

·Provide regular status updates, reports, recommendations, and final event outcomes to the Business Development Director and other leaders, as requested.

5. Marketing & Community Engagement

·Work closely with the Marketing Communications Specialist to develop and coordinate promotion of events, fundraisers, sponsorship opportunities, and other activities across digital, social media, email, print, and community channels.

·Provide accurate event details, timelines, calls to action, sponsor recognition information, and other content needed for marketing materials and communications.

·Ensure fundraising and event communications are consistent with the Center's brand, mission, and approved messaging.

·Cultivate relationships with community partners, professional groups, media contacts, and other stakeholders to expand event participation, sponsorship, and community awareness.

·Represent the Center at community events and networking opportunities to promote programs, strengthen partnerships, and support fundraising efforts.

6. Records, Compliance & Evaluation

·Maintain organized and accurate event, donor, sponsor, vendor, budget, contract, registration, volunteer, and post-event records.

·Coordinate with Fiscal, Procurement, Marketing, Human Resources, Information Technology, leadership, and other departments to ensure activities follow Center policies, approved budgets, contractual requirements, and applicable laws and regulations.

·Monitor event and fundraising performance, including attendance, revenue, expenses, participation, sponsor and donor engagement, and other established measures.

·Conduct post-event reviews, gather feedback, document lessons learned, and recommend improvements to future events and fundraising initiatives.

7. Center & Community Responsibilities

·Participate in the Center's Zero Suicide Initiative.

·Support individuals experiencing a crisis by promptly connecting them with appropriate Center programs, crisis staff, or emergency resources, in accordance with Center procedures.

·When safe to do so, remain with an individual experiencing a crisis and help maintain a calm environment until specialized crisis staff or emergency personnel assume responsibility.

·Participate in debriefing following a crisis event and assist with review of the incident, lessons learned, and adherence to HHSC guidelines and Center procedures.

8. Training & Development

·Complete all required Center training as directed by the Training & Development Department.

·Attend additional training and professional development as assigned by the Business Development Director.