Temporary-Administrative Assistant

Schedule: Monday–Friday, 8:00 AM–5:00 PM Assignment Length: Temporary Leave Coverage (4 months) Training: Approximately 1 week System: Epicor Prophet 21 (P21) Position Overview We are seeking a dependable and organized Administrative Assistant to provide temporary support during Temporary Leave Coverage (4 months). This approximately four-month assignment will support daily administrative operations, including accounts payable, shipping and freight documentation, invoice processing, and directing incoming calls. The selected candidate will receive approximately one week of training to become familiar with internal procedures and the Epicor Prophet 21 (P21) system.

Key Responsibilities

• Assist with accounts payable functions and related administrative tasks.
• Review, organize, and process freight and shipping invoices.
• Provide administrative support to the shipping team.
• Answer and direct incoming phone calls to the appropriate departments or team members.
• Enter and maintain accurate information within the Epicor Prophet 21 (P21) system.
• Review documentation for accuracy and follow up on discrepancies when necessary.
• Maintain organized records and documentation.
• Communicate professionally with internal departments, vendors, and other contacts.
• Provide general administrative support as needed throughout the assignment.

Qualifications

• Previous administrative, accounts payable, shipping, or office support experience preferred.
• Experience working with invoices and maintaining accurate records.
• Epicor Prophet 21 (P21) experience is a plus, but candidates who are comfortable learning new systems are encouraged to apply.
• MS Excel and Office proficiency preferred.
• Strong attention to detail and organizational skills.
• Professional phone and communication skills.
• Ability to manage multiple responsibilities and prioritize tasks.
• Dependable and comfortable committing to the full four-month temporary assignment. Ideal Candidate The ideal candidate is organized, detail-oriented, dependable, and comfortable working with invoices, shipping documentation, and administrative systems. They should be able to learn quickly during the training period and confidently provide support to multiple departments throughout the Temporary Leave Coverage (4 months)