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Front Office Coordinator
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Project Coordinator - Power

St. Louis Park, MN, United States

$33.25 to $44.75 USD / hour

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Job details

Pay: $33.25 to $44.75 USD / hour
Posting language: English
Posted: Nov 9, 2026

Original job description

The Opportunity

Ulteig is seeking a Project Coordinator to support the Power Lifeline Sector in an embedded consultant role. This position provides day-to-day coordination and administrative support to Xcel Energy's Substation and Transmission Engineering & Design leadership team by maintaining project information, preparing routine reports, coordinating team activities, and helping stakeholders stay informed. The role follows established processes and works with guidance on new or less-defined assignments to support effective project execution. This position is located in Minneapolis, MN and is not open to remote locations.

What You'll Do

Project Coordination and Administration

Support project and team activities by tracking assigned actions, due dates, and routine contract deliverables.
Coordinate schedules, meetings, and recurring team activities using established processes and tools.
Prepare and distribute meeting minutes, status updates, presentations, and routine internal communications.
Maintain accurate project records, including as-built documentation, and organize files so current information is accessible to stakeholders.
Maintain routine financial and administrative records, review team time entries for completeness, and assist with purchasing materials, FR/PPE, and office supplies.
Coordinate recurring operational activities, including the T Line on-call schedule, employee requests across Facilities, IT, and HR, and LMS reporting.
Provide additional project and administrative support as priorities require.

Reporting, Processes, and Tools

Compile project and team data and maintain standard dashboards, trackers, and recurring reports.
Organize and summarize information for status updates, presentations, and routine decision support.
Identify recurring workflow issues and recommend practical improvements to the Supervisor or team.
Assist with testing, documenting, and implementing approved process improvements, task automation, and technology tools.
Follow established procedures and maintain clear documentation for reports, trackers, and team processes.

Communication and Team Support

Serve as a point of contact for routine internal and external questions and direct nonroutine matters to the appropriate team member.
Collaborate with administrative staff and cross-functional partners to address routine departmental and project needs.
Organize assigned priorities, meet established deadlines, and seek guidance when priorities or requirements are unclear.
Follow through on commitments and communicate status, risks, or delays in a timely manner.
Build productive working relationships that support coordination and team effectiveness.
Follow Ulteig and client governance policies, procedures, and documentation standards.

What We Expect from You

Associate's or bachelor's degree in business administration, project management, engineering, construction management, or a related field, or equivalent experience.
One or more years of project administration, project coordination, or related experience; experience supporting engineering or power-industry projects is preferred.
Basic knowledge of project coordination practices, document management, and project controls.
Strong organizational, attention-to-detail, problem-solving, and written and verbal communication skills.
Ability to manage multiple routine priorities, follow established processes, and meet deadlines.
Proficiency with Microsoft Office applications and the ability to learn project management or enterprise systems such as Microsoft Project, Primavera, Planview AdaptiveWork, or Microsoft Dynamics 365 Finance and Operations.
Ability to learn and use evolving technology, automation, and AI tools within established workflows.
Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement
Must have authorization to work permanently in the U.S.
Ability to work onsite at our client's downtown Minneapolis location three days per week (Tuesday - Thursday)

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees –for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

We offer our team members:

Flexible Workplace
Employee Ownership
Competitive Pay
Comprehensive Benefits Package
Collaborative Environment
Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details:

Target Base Compensation Range for this role is $33.25/hr - $44.75/hr

Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.

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More about this job

Skills

Administrative support
Presentation skills
Documentation
Procurement
LMS
Reporting
Condense information
Workflow
Communication skills
Project management
Construction management
Document management
Attention to detail
Problem solving
Meet deadlines
Microsoft Office
Microsoft Project
Primavera
Dynamics 365

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