Accounting Coordinator

Job Overview The Accounting Coordinator is responsible for managing administrative, financial, and operational activities to ensure smooth day-to-day office functioning and support efficient business processes.

Responsibilites

• Data Entry & Administration
• Ticket Triage: Sort, categorize, and route incoming tickets to appropriate departments
• Mail Management: Distribute incoming mail, manage outgoing correspondence, and maintain mail logs
• Ramp Data Entry: Input and maintain ramp-related data in company

Financial Operations

• Accounts Payable (AP) Management
• Process and enter AP invoices into the system
• Scan and digitize AP documents for record-keeping
• Review and manager the AP Board to track outstanding payments
• Submit subcontractor expenses for processing and approval
• Cash/Receivable (AR) Management
• Prepare and process check deposits
• Receivable reports and communications
• Receivable collections

General Office Management

• Communications
• Answer and direct incoming phone calls professionally
• Scree calls and take messages as needed
• Manage office voicemail and email inquiries
• Emailing and calling customers or vendors about account status
• Office Environment
• Ensure office equipment is functioning properly
• Monitor office cleanliness and organization standards
• Monitor and Maintain hallways, common areas, and restrooms
• Ensure office supplies are stocked and ordered as needed

Required Skills

• Proficiency in accounting software and MS Office Suite
• Strong organizational and time maangement abilities
• Attention to detail and accuracy
• Ability to handle multiple tasks simultaneously
• Professional communication and phone etiquette skills
• Accounting principles knowledge
• Customer Service Orientation

Qualifications

• High school diploma or equivalent
• 3-5 years of office administration or accounting experience preferred
• Experience with AP processing and AR Management a plus
• Proven ability to manage multiple priorities in a fast-paced environment

Work location: In person