Advancement Operations Intern

TITLE OF POSITION:

Advancement Operations Intern

DEPARTMENT:

Office of Advancement

LOCATION:

Grand Rapids, W.A. Lettinga Campus

PAY:

$13.73/hour

REPORTS TO:

Executive Vice President for Advancement and/or designated Advancement staff

SUMMARY

The Advancement Operations Intern provides administrative and project support to the Office of Advancement while gaining hands-on professional experience in higher education advancement. The intern will assist with projects, events, communications, data organization, research, and general office operations. This position offers a college student the opportunity to develop professional, organizational, communication, and project management skills while learning about advancement, fundraising, grants, alumni engagement, and university operations.

RESPONSIBILITIES

· Assist Advancement staff with administrative tasks and special projects.

· Support the planning and coordination of meetings, events, and Advancement activities.

· Assist with preparing meeting materials, presentations, reports, correspondence, and other documents.

· Conduct basic research and compile information for Advancement projects and initiatives.

· Enter, organize, and maintain information using spreadsheets, databases, and other University systems.

· Assist with gathering and formatting data for reports, presentations, proposals, and other materials.

· Support Advancement communications and event promotion as needed.

· Assist with organizing files, records, supplies, and project materials.

· Provide professional and courteous assistance to University staff, donors, alumni, students, and other constituents.

· Handle University and constituent information with appropriate confidentiality.

· Participate in Advancement team meetings and professional learning opportunities.

· Understand and abide by applicable University policies and procedures.

· Demonstrate and promote the University's Cultural Values.

· Perform other related duties and projects as assigned.

QUALIFICATIONS

· Currently enrolled at Davenport; students in the College of Business or a related field.

· Strong written and verbal communication skills.

· Good organizational skills and attention to detail.

· Ability to manage multiple assignments and meet deadlines.

· Comfortable using Microsoft Office or Google Workspace and willing to learn additional systems.

· Ability to work both independently and collaboratively.

· Professional, dependable, and willing to learn.

· Ability to appropriately handle confidential information.

· Previous office or professional experience is helpful but not required.

WORK

ENVIRONMENT / SCHEDULE

· Primarily an office environment with frequent computer and phone use.

· Occasional support for Advancement events or activities outside regular business hours may be requested based on the intern's availability.

· Occasional lifting of materials or supplies up to 25 pounds may be required.