Administrative Assistant

Job Description

Job ID#:

27107

Job Category:

Administrative/Clerical

Position Type:

Contract/W-2

Duration:

2 years

Administrative Assistant - Innovation Policy Unit (IPU)

Location:New York, NY

Contract Duration:2 Years

Pay Rate: $22-$30 per hour

Work Schedule:To be determined

Work Arrangement:Telecommuting may be permitted at the discretion of the hiring manager.

Position Overview

The New York State Department of Financial Services (DFS) is seeking an experienced Administrative Assistant to support the Innovation Policy Unit (IPU) and the Research and Innovation Division. This position will provide administrative and project management support for innovation policy initiatives, program deliverables, and external engagement activities.

The ideal candidate will have a background in project management, experience in financial services and/or innovation policy, and strong organizational and communication skills. The successful candidate must be able to manage multiple priorities, maintain accurate records, monitor program progress, and communicate effectively with internal teams, external stakeholders, and senior leadership.

Key Responsibilities

• Track and monitor key program deliverables, maintain performance metrics, and report progress to senior leadership.
• Manage and maintain the Research and Innovation Division's electronic file structure, ensuring records are properly organized, stored, and accessible.
• Monitor and manage the division's shared mailbox, coordinating internal communications and external engagement inquiries.
• Coordinate the planning and execution of the Research and Innovation Division's external engagement program.
• Assist with project management activities supporting innovation policy initiatives and other division priorities.
• Attend meetings, prepare notes, document key discussion points, and track follow-up items as needed.
• Prepare and provide briefings, project updates, and status reports to executive staff and other stakeholders.
• Support administrative operations and help ensure projects, activities, and deliverables remain organized and on schedule.
• Perform additional duties and responsibilities as assigned.

Minimum Qualifications

Candidates must meet the following requirements:

• Project Management Experience:At least three years of experience working as a project management specialist.
• Industry Experience:At least one year of experience in financial services and/or innovation policy.
• External Engagement:At least one year of experience coordinating external engagements.
• Microsoft Office Proficiency:At least five years of experience using the Microsoft Office Suite, including Outlook, Word, and Teams.
• Work Eligibility:Must provide proof of eligibility to work in New York State.

Preferred Skills and Abilities

• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to multitask, prioritize competing deadlines, and work effectively in a fast-paced environment.
• Strong attention to detail and the ability to maintain accurate records and reports.
• Ability to coordinate projects, meetings, and external engagements while communicating professionally with diverse stakeholders.
• Ability to work independently while contributing effectively to a collaborative team.

Additional Information

• This is a two-year contract assignment based in New York, NY.
• The hourly pay rate ranges from $22 to $30, depending on qualifications and experience.
• Telecommuting may be permitted at the discretion of the hiring manager.
• Parking is not provided by the Department of Financial Services (DFS); however, the office is accessible by public transportation.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

#IND4

Job Requirements

Minimum Security Clearance:

No