Scheduling Coordinator/Order Entry Specialist

WORK LOCATION: NEWINGTON, CT. This is a fully in person role WORK SCHEDULE: Monday-Friday; 8:30 am - 5:00 pm SUMMARY The Scheduling Coordinator/Order Entry Specialist is responsible for managing the sheetfed and bindery scheduling system, processing and setting up orders, creating efficient daily and weekly production line-ups, coordinating material and inbound paper deliveries, communicating job approvals and counts, identifying shortages and bottlenecks, and supporting cross-functional scheduling, purchasing, and outsourcing activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES - Scheduling

• Provide daily contact with Print Coordinators, clients, vendors, sales, and Account Services to ensure excellent communication and timely coordinating on all aspects of sheetfed production from start to finish.
• Plans and establishes efficient production schedules. Makes necessary updates to systems.
• Maintain an up-to-date status report.
• Monitor workflow to reduce downtime, changeovers, and hours worked.
• Keep management up to date on changing requirements.
• Work closely with inventory control and purchasing to ensure all necessary supplies are available.
• Inform production, as well as the department manager, purchasing manager and Scheduling where the job is currently located.
• Ascertain whether special order items are in house or have been ordered.
• Troubleshoot jobs when necessary.
• Manage the shortage report.
• Work with the Print Coordinators on job layouts.
• Work with Account Services and the Print Coordinators to obtain approvals and confirm counts.
• Set up component specifications in PrintStream and assign the appropriate material and press hours.
• Work with paper mills and trucking companies to schedule deliveries.
• Monitor the Web, Sheetfed, and Envelope schedules to ensure paper arrives before the scheduled press date.
• Partner with material handlers to locate and track inbound trucks.
• Cross-train on the Web and Envelope schedules and provide backup coverage as needed.
• Comply with company rules and regulations.
• Maintain confidentiality of company-sensitive data.
• Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department.
• Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives.
• Perform other related duties, as required, to achieve the goals and objectives of the department and company.

EDUCATION/EXPERIENCE

• Bachelor’s Degree or equivalent experience in a print environment.
• 3-5 years of print production scheduling, order entry, or related print operations preferred

COMPETENCIES

• Knowledge of computers, keyboarding and word processing software
• Organized and detail oriented
• Ability to deal with people
• Excellent verbal and written communication skills
• Knowledge of print production scheduling and order-entry systems
• Ability to coordinate priorities across production, account services, purchasing, vendors, and transportation providers
• Basic math skills