Administrative Assistant

The Administrative Assistant aids in the completion of all plant office work required to keep accurate information flowing between the plant and Corporate Office.

Essential Duties/Responsibilities Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Inputs daily receipts for incoming raw materials in Excel and Oracle system.
• Responsible for input and printing of plant daily/weekly reports which includes but not limited to raw materials, fleet, inventory.
• Address and resolve any issues related to orders, such as delays, damages, or discrepancies.
• Customer service duties, to include handling customer inquiries about service and updating Customer accounts.
• Assist in typing correspondence, data entry, faxing and copying.
• Responsible for answering phone and taking message as necessary.
• Responsible for current security sign-in procedure along with gate intercom assistance.
• Back up to Office Manager and Accounting Clerk duties.
• Other duties as assigned

Minimum Qualifications

• Associate degree or equivalent combination of education and related experience, typically 2+ years in an administrative role.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Experience with data entry and maintaining accurate records.

Preferred Qualifications

• Previous accounting or bookkeeping experience.
• Experience with Oracle or a similar ERP system.
• Strong written and verbal communication and basic mathematical skills.

Working Conditions and Physical Demands

• Occasionally exposed to high noise levels, strong odors, varying temperatures, and biohazardous conditions.
• Requires prolonged sitting and movement throughout office/work locations, as well as occasional use of computers and office equipment.
• Must frequently stoop, kneel, crouch, crawl, and climb or balance.
• Must be able to communicate effectively and identify potential workplace hazards.
• Requires the ability to frequently lift and/or move up to 25lbs.