Archived listing. The details below describe a past opening.
At Danny Wimmer Presents, we don’t just put on festivals - we create unforgettable experiences where music, fans, and brands come together in epic ways! We are currently looking for someone who thrives in a fast-paced, high-energy environment, can meet urgent deadlines, and shines under pressure. Passion for music is essential, as we offer long-term growth opportunities for individuals willing to learn from the ground up. We are looking for a highly organized and detail-oriented Talent Administrative Assistant to support our Talent team across our festival portfolio. This role will provide administrative, financial, travel, and operational support in a fast-paced environment.
Key Responsibilities
- Provide day-to-day administrative support to the Talent team across all festivals.
- Manage calendars, scheduling, meetings, and internal coordination for the Talent team.
- Assist with preparing, tracking, and organizing artist offers, revisions, and booking information across a high volume of talent.
- Manage artist guest lists, credentials, and related festival access needs.
- Coordinate with Marketing on artist-related initiatives, deliverables, assets, announcements, and deadlines, ensuring projects stay on track from start to finish.
- Coordinate with Production on artist-related administrative and logistical needs, ensuring information and deadlines are communicated across teams.
- Identify gaps, anticipate needs, and take ownership of projects from start to finish rather than waiting for direction.
- Manage Talent-related expenses, invoices, and coding in Ramp, partnering with Finance to ensure timely processing and resolution.
- Prepare meeting materials, take notes, track action items, and follow up on outstanding items.
- Proactively anticipate administrative needs, solve problems, and keep the team organized with limited direction.
Qualifications
- 4-7 years of administrative, entertainment, music, events, or related experience preferred.
- Comfortable working in a very fast-paced, high-pressure environment where priorities can change quickly.
- Resourceful and confident navigating ambiguity, solving problems, and tracking down answers independently.
- Highly organized with strong attention to detail.
- Excellent communication and follow-through.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Comfortable working with financial information and administrative systems.
- Proficiency with Excel/Google Sheets and Microsoft Office/Google Workspace.
- Experience with Ramp, Airtable, or similar systems is a plus.
- Interest in live music and the festival industry.
The estimated salary range for this position is DOE and includes medical/dental/vision/401k benefits. This represents the typical salary range for this position and is just one component of DWP's total compensation package for employees.