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Learning Program Manager
Trimble Inc.
Westminster, CO
- $31,533 USD / year
The Learning Program Manager is a high-energy individual who is passionate about creating impactful learning experiences. The ideal candidate must possess superior communication and…
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Housing Care Manager
The Empowerment Program
Denver, CO
- $25 to $28 USD / hour
The Empowerment Program is seeking a dedicated Housing Care Manager to support our Continuum of Care (CoC) project. This grant-funded position is primarily supported by the HUD CoC…
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Senior Program Manager, Prime Video Beta, Prime Video AI and Automation
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Assistant General Manager
Sandpiper Property Mgt
Conyers, GA
Assistant General Manager: The Operations Force!
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Grants Manager
University of Washington
Seattle, WA
Civil and Environmental Engineering has an outstanding opportunity for a Grants Manager to join their team.
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Principal Water Director
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Dallas, TX
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North Sioux City, SD
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Director, Real Estate Projects
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New York, NY · NY · Boston, MA · Richmond, VA · Charlotte, NC · Miami, FL · Washington, DC
As the Director, Real Estate Projects – East Region you will be a strong, motivated and flexible program manager with an ability to lead and manage a team of Project Implementation Managers…
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On-Call Native American Monitor (NAM) - Tribal Cultural Resources
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Santa Barbara, CA · Santa Maria, CA · Ventura, CA · Bakersfield, CA
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Risk Solutions Commercial Auto Technical Manager
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Project Manager II
Southwest Business Corporation
San Antonio, TX
…innovative solutions to their clients and is looking for a project manager who is seeking the opportunity to solve challenges within a fun and rewarding environment to better serve our…
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Construction Specialist
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Port Lavaca, TX
…construction projects are met. Implement the Quality Assurance program for their assigned projects. Ensure that the required contractor Quality Control procedures are properly implemented…
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Director of School Operations (26-27)
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East Palo Alto, CA
In the Director of School Operations (DSO), KIPP is seeking an experienced people and project manager to lead strategic operational priorities, manage day-to-day school operations, drive…
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Construction Manager
MWH
Kent, WA · Seattle, WA
- $150,000 to $180,000 USD / year
MWH is currently seeking qualified candidates for the position of Construction Manager to support project work out of Seattle, Washington
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Program Manager, Communications, Greater Central Coast Division
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Oversee project management and communications support of division initiatives
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Project Manager IV, Operational Excellence
Sutter Health
Sacramento, CA · Emeryville, CA
- $129,188.8 to $222,872 USD / year
This position plans, organizes, monitors, and oversees highly complex projects and project portfolios in support of integration and/or mergers and acquisitions (M&A) initiatives across…
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Manager, Communications, Greater Silicon Valley Division
Sutter Health
Los Altos, CA
- $129,188.8 to $193,772.8 USD / year
…indirectly, and directs contract communication professionals, to meet project deadlines on time and within budget. Evaluates communications plans and collateral periodically to ensure…
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Staff Technical Program Manager
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As a Staff Technical Program Manager, you will lead large, strategic technical programs that span multiple teams, technologies, and stakeholders. You will translate business and technical…
Added 5 mins ago
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Sr. Accounts Payable Specialist, Technology
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Reporting to the IT Finance Manager. This role supports the day-to-day accounts payable work for AIR’s Technology department. This includes processing technology and telecom invoices,…
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Field Service Warranty Manager
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The Warranty Manager provides leadership and oversight for warranty administration across facilities, building systems, equipment, and assets. This role manages warranty documentation,…
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Account Manager
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Arvato is hiring a customer relationship-driven Account Manager to manage our services for a high-tech client. In this role, you will lead a team of Customer Service Representatives, have…
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PMO Civil Project Engineer II
DB STERLIN CONSULTANTS INC
Chicago, IL
- $115,400 to $135,684 USD / year
The PMO Civil Project Engineer II will oversee and manage various service providers to support the Chicago Department of Water’s (DWM) multi-billion Capital Improvement Program (CIP). This…
Added 7 mins ago
Capacity Enablement Leader
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United States
…support teams. The role requires a hands-on, technically grounded project manager with strong schedule integration capability and advanced execution proficiency, capable of influencing…

Dabri, Inc

Assistant Office Operation Manager

San Francisco, CA, United States

$50,000 to $80,000 USD / year

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Job details

Pay: $50,000 to $80,000 USD / year
Apply by: Feb 1, 2027
Experience: 5–7+ years of experience in office administration, business operations, accounting support, HR/recruiting, project administration, or a related field.
Posting language: English
Posted: Nov 3, 2026

Original job description

Company: Dabri, Inc. Location: San Francisco, CA Employment Type: Full-Time, In-Person (8:00 AM – 5:00 PM) Salary: $50,000–$80,000 per year, depending on qualifications and experience About Dabri, Inc. Dabri, Inc. is a Program and Construction Management consulting firm providing program management, construction management, project controls, owner representation, and advisory services to public agencies and private clients. Our work includes major water and wastewater, transportation and transit, airports, tunnels, bridges, roads, facilities, and other capital improvement programs throughout California. Dabri works with public agencies, contractors, engineering firms, consultants, and other project stakeholders. Position Summary Dabri is seeking a hands-on, organized, and dependable Assistant Office Operations Manager to support the day-to-day operations of the company and its project teams. This is a multifunctional position involving office administration, accounting and billing support, HR and recruiting, business development/RFP support, and technical/project administration. The position will primarily work from Dabri’s San Francisco office while supporting company offices and project operations in Oakland, San Jose, Los Angeles, and other California locations. The successful candidate must be a team player who is willing to help wherever needed. This position is not limited to HR, accounting, recruiting, or any single function. The individual must be comfortable performing both higher-level administrative/business support and routine tasks such as data entry, document preparation, scanning, filing, spreadsheet updates, and document organization when required.

Key Responsibilities

Accounting & Billing Support

Lead project invoicing, billing, accounts payable/receivable, timesheets, and expense reports.
Support QuickBooks and project billing entries.
Track outstanding invoices and follow up as needed.
Coordinate with project managers to collect billing information and supporting documentation.
Maintain accurate financial and administrative records.

HR & Recruiting Support

Recruiting, job postings, resume screening, interview scheduling, and onboarding.
Maintain employee records, HR documents, PTO records, and benefits information.
Assist with employment documentation and routine HR administration.
Maintain confidentiality of employee and company information.

Business Development & RFP/Proposal Support

Monitor and organize RFPs, RFQs, and business opportunities.
Assist with proposals, SOQs, resumes, forms, and submission requirements.
Prepare proposal checklists and track deadlines and required deliverables.
Coordinate with management, project managers, and consultants to obtain information.
Maintain company resumes, project descriptions, certifications, qualifications, and marketing materials.
Assist with pre-proposal meetings and other business development activities.
Occasional travel to client offices, meetings, and pre-proposal meetings throughout California may be required.

Technical & Project Administration Support

Provide administrative and technical support to project managers and company leadership.
Prepare and update Excel spreadsheets, reports, trackers, schedules, and project documents.
Assist with document control and electronic project/company files.
Support cost tracking, reporting, proposal documentation, and project administration.
Work with Microsoft Office, SharePoint, PDF/document management systems, and project management software.
Learn and support construction and project management systems as needed.

Office & Business Operations

Support the day-to-day operation of the San Francisco office.
Coordinate administrative needs for Oakland, San Jose, Los Angeles, and other project locations.
Assist with office supplies, vendors, facilities, equipment, and administrative services.
Maintain organized company records and administrative procedures.
Follow up with employees and project staff for required information, timesheets, documents, and other deliverables.

Teamwork & General Administrative Support

Work collaboratively with all company teams and provide support wherever needed.
Be willing to perform routine administrative work, including data entry, filing, scanning, copying, document preparation, spreadsheet updates, and records maintenance.
Provide backup support to accounting, HR, business development, project management, and other functions.
Take on additional assignments and time-sensitive tasks as directed by management.
Maintain a positive, cooperative, and professional attitude.
Take ownership of assignments and follow through to completion.
Understand that responsibilities may change based on company and project needs.

Qualifications

5–7+ years of experience in office administration, business operations, accounting support, HR/recruiting, project administration, or a related field.
Experience with a construction management, engineering, architecture, consulting, or professional services firm is highly desirable.
Strong working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
QuickBooks or similar accounting software experience preferred.
Experience with SharePoint, PDF/document management, or project management software is a plus.
Strong organization, communication, time management, and follow-through skills.
Ability to manage multiple priorities and meet deadlines with limited supervision.
Strong attention to detail and ability to maintain accurate records.
Comfortable learning new software and technology.
Demonstrated ability to work as a team player and support coworkers across different functions.
Willingness to perform both professional and routine administrative tasks when needed.
Public agency, construction, RFP/proposal, contract, or project controls experience is a plus.
Ability to travel occasionally for meetings and business development activities.

Ideal Candidate The ideal candidate is a well-rounded business professional who is organized, proactive, dependable, technology-oriented, and willing to learn. We are looking for someone who can manage multiple responsibilities, communicate professionally, work independently, and pitch in wherever the team needs support.

Benefits

Medical, dental, and vision benefits
401(k) retirement plan
Paid time off (PTO)
Paid holidays
Professional development and growth opportunities
Opportunity to work on major public infrastructure and construction programs

Equal Employment Opportunity Dabri, Inc. is an Equal Opportunity Employer. We value a professional, respectful, and collaborative workplace.

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More about this job

Skills

Construction management
Program management
Recruitment
Data entry
Accounts payable
Intuit QuickBooks
Documentation
Scheduling
Onboarding
Confidentiality
Sales
Technical support
Microsoft Excel
Reporting
Microsoft Office
Microsoft SharePoint
Document management
Project management
Teamwork
Administrative support
Office administration
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
Communication skills
Time management
Meet deadlines
Attention to detail
Work as a team
Work independently

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