Archived listing. The details below describe a past opening.
The position provides day-to-day coordination support for CCU Survey, Design, Site Readiness, One-Offs, IPDVS Break-Fix, and related workstreams while maintaining visibility of milestones, approvals, issues, resubmissions, and dependencies. The Project Coordinator supports execution, follow-up, and escalation while technical decisions, scope ownership, and higher-level project accountability remain with Survey & Design leadership and designated Project Managers. Salary: $50,000-$60,000 What You'll Do: Survey & Design Process Coordination Coordinate project support activities across CCU Survey, Design, Site Readiness, One-Off, IPDVS Break-Fix, and related workstreams Maintain accurate project records, task status, deliverables, approvals, and supporting documentation in FileMaker and approved repositories Monitor workflow handoffs from survey through design, submission, resubmission, approval, site readiness, and closeout, as applicable Ensure required information and documentation are collected, organized, and routed to the appropriate team members and stakeholders Planning & Scheduling Support Maintain and update project schedules, workload trackers, and assignment status under direction of Survey & Design leadership Track milestones, due dates, SLAs/OLAs, survey appointments, design deliverables, approvals, resubmissions, and closeout actions Monitor task progress and follow up with responsible parties to help ensure schedule adherence and timely completion of deliverables Identify scheduling conflicts, delays, or missed dependencies and escalate impacts to Survey & Design leadership Project Controls & Escalation Maintain and update action items, issues, dependencies, and open-item tracking for assigned workstreams Track design comments, missing site information, approval dependencies, return actions, and other execution blockers through resolution Identify discrepancies or execution gaps and escalate them to the appropriate project or technical leadership Support mitigation tracking, status reporting, and documentation of decisions, commitments, and follow-up actions Resource & Field / Site Readiness Coordination Coordinate scheduling and assignment of survey and field resources in collaboration with team leadership and applicable field managers Track field execution and ensure required survey data, port-tracing information, photos, forms, and completion documentation are submitted Follow up on site access, site readiness, prerequisites, incomplete work, return visits, and other open field items Communicate resource constraints, scheduling conflicts, or field execution risks to Survey & Design leadership Design & Documentation Coordination Track design deliverables including BOMs, pre-as-builts, AP layouts, and other required technical documentation through submission and approval Maintain version control and status visibility and route review comments or resubmission requirements to the assigned engineer or designer Support documentation readiness and completeness checks while escalating technical questions and engineering decisions to responsible technical staff Reporting, Stakeholder Communication & Special Project Support Prepare recurring status reports, dashboards, metrics, and performance summaries for leadership and client-facing reporting requirements Coordinate project meetings, agendas, minutes, action items, and follow-up with internal teams and client stakeholders as directed Provide coordination support for One-Off, IPDVS Break-Fix, Site Readiness, and other special initiatives as assigned, escalating scope, budget, or technical decisions to leadership See website posting for full description Bachelor's degree preferred or equivalent relevant experience 1-3 years of experience in project coordination, operations, IT field services, logistics, or administrative support Proficiency in Microsoft Excel and Microsoft Office Suite