College Assistant - Ph.D. Program in Biology

College Assistant - Ph.D. Program in Biology

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Graduate Center of the City University of New York (CUNY) is the focal point for advanced teaching and research at CUNY, the nation's largest urban public university. With over 35 doctoral and master's programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center's commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni-who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City's intellectual and cultural life.

The Doctoral Program in Biology is seeking the part-time assistance of a College Assistant for the administrative functions of the Program at the GC. The College Assistant will provide administrative support to the Executive Officer and Assistant Program Officer, in meeting the academic needs of students and/or faculty. Interaction will extend to subprogram chairs of each of four subprograms (Ecology, Evolution, and Behavior; Molecular, Cellular, and Developmental Biology; Plant Science; and Neuroscience). Faculty and students are located in ten CUNY senior colleges (Baruch, Brooklyn, City College, College of Staten Island, Hunter, Lehman, Medgar Evers College, New York City College of Technology, Queens, and York), at the Advanced Science Research Center of CUNY, and with affiliated institutions (New York Botanical Gardens and American Museum of Natural History).

This position is for 580 work hours until June 30, 2027, with possibility of renewal for up to 797 hours per year subject to fiscal ability.

Duties include but are not limited to:

• Assist EO/APO with administrative support to students and faculty
• Assist with update of student, faculty, and alumni databases (Microsoft ACCESS)
• Assist with the distribution of active student data to campus Graduate Deputy Chairs and Subprogram Chairs
• Assist with preparation and follow-up paperwork for students’ examinations
• Assist with posting program procedures on Brightspace as provided by the Assistant Program Officer
• Assist with monitoring and updating department listserv and website (using Drupal)
• Assist with scheduling Biology-related meetings and events
• Assist with event setup and attendee check-in for recruitment activities, professional development sessions, orientations, and other program events as needed
• Assist with collecting surveys via Qualtrics and Survey Monkey
• Assist with collecting post-defense survey responses
• Respond to email, telephone, and in-person communication with students, faculty, and the public
• Assist in creating newsletters and social media posts to highlight student and faculty achievements, program news, and upcoming events
• Interact with other Graduate Center offices and programs as needed
• Perform other duties as assigned.

All full-time and part-time CUNY staff are expected to work in-person 80% of their work time. This hybrid work schedule is subject to change.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

Minimum Qualifications:

• High School diploma

Preferred Qualifications:

• Some college education preferred
• Previous office experience helpful but will receive instructions
• Familiarity with Microsoft Outlook, Microsoft Office Suite (including Word and Excel), and Access
• Demonstrate professionalism, reliability, and be organized with attention to detail
• Willing to learn skills in office environment
• Willingness to multitask, deliver consistent and high-quality work, and be collegial to supervisors and colleagues

COMPENSATION

$22 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume and a cover letter in Word or PDF format.

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 33106

Location: Graduate Center

Job Type: Part-Time