Construction Project Coordinator

CTL Engineering is hiring a Construction Project Coordinator!

CTL Engineering (www.ctleng.com) is an award-winning, full-service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

Position Summary

• The Construction Project Coordinator provides administrative, technical, and project support to Project Managers and Construction Administrators to ensure the successful planning, execution, and closeout of construction projects.
• This position coordinates project documentation, scheduling, communication, contract administration, and stakeholder interactions while maintaining project records and assisting with budget and schedule tracking.

Essential Duties and Responsibilities

• Assist Project Managers in managing construction projects from initiation through closeout.
• Coordinate communication among owners, contractors, consultants, utility companies, and regulatory agencies.
• Prepare and distribute meeting agendas, minutes, and project correspondence.
• Track project schedules, milestones, submittals, RFIs, change orders, and pay applications.
• Maintain organized project files, records, and documentation in accordance with company and client requirements.
• Review contractor submittals and project documentation for completeness and compliance.
• Assist with construction contract administration and document control.
• Monitor project budgets, invoices, and funding allocations.
• Coordinate field inspections and construction observations as needed.
• Prepare progress reports and update project management systems.
• Track utility coordination, permit requirements, and agency approvals.
• Assist with project closeout activities, including punch lists, warranty documentation, and final record keeping.
• Support public meetings, stakeholder outreach, and client communications when required.

Qualifications

• Bachelor's degree in Construction Management, Civil Engineering, Project Management, Business Administration, or a related field preferred.
• 1-3 years of construction, engineering, utility, or project administration experience preferred.
• Recent graduates with internship experience may be considered.
• Knowledge of construction practices, project scheduling, and contract administration is desirable.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and Project.
• Experience with project management software is a plus.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Attention to detail and accuracy in documentation.
• Ability to work effectively with contractors, clients, and project stakeholders.
• Problem-solving and critical-thinking skills.
• Ability to read and interpret plans, specifications, and contract documents.

Preferred Experience

• Municipal infrastructure projects.
• Water, wastewater, stormwater, roadway, or utility construction projects.
• Construction administration and inspection support.
• Public agency or consulting engineering environments.

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