Donor Relations Coordinator

Crossroads School for Arts & Sciences is seeking a fulltime Donor Relations Coordinator to join a collaborative, fast-paced advancement team. Reporting to the Director of Development and working collaboratively with other advancement colleagues, this position supports donor stewardship and engagement efforts that strengthen relationships with the School’s philanthropic community.

The Donor Relations Coordinator helps coordinate donor recognition initiatives, stewardship communications, impact reporting and engagement events that demonstrate the impact of philanthropy across annual, capital, endowment and planned giving programs. The successful candidate will be highly organized, detailed-organized, proactive and committed to providing exceptional services to donors and constituents.

Work Schedule: Monday - Friday; 8:30 a.m. - 4:30 p.m.

Evening or Weekend Work Required: This position will be required to work events, such as the Leadership Donor Reception and New Parent Dinners, that may take place during the evening or even weekends.

Travel Requirements: This position will have the opportunity to engage in professional development, which will most likely take place outside of LA county.

Essential Job Functions:

Donor Stewardship, Engagement and Communications

In collaboration with the Director of Development:

• Support the implementation of a comprehensive donor stewardship program that fosters meaningful engagement and demonstrate the impact of philanthropic support across annual, campaign, planned giving and endowment programs
• Coordinate updates to acknowledgment letters and other stewardship communication templates and messaging
• Ensure acknowledgement and stewardship communications are prepared and distributed in a timely manner
• Draft, circulate and distribute seasonal correspondence to community members
• Coordinator the production and distribution of the quarterly grandparent e-newsletter, including content gathering, drafting, proofreading and distribution
• Coordinator the production and distribution of endowment stewardship, including content gathering, drafting, proofreading and distribution
• Maintain accurate activity in Raiser’s Edge regarding stewardship, as well as accurate recognition documentation

Annual Impact Report Management

• Coordinate project timelines, content collection, review processes and production of the School’s Annual Impact Report
• Collaborate with Database Manager, Communications team and other internal stakeholders to gather information, stories and other related content
• Assist with proofreading, fact-checking and distribution of the Annual Impact Report

Event Support

• Partner with Advancement Events Coordinator to support stewardship and engagement events, including New Parent Dinners and Leadership Donor Reception, to include coordinating logistics, invitations, registrations, RSVPs and post-event follow-up communications
• Partner with Director of Development to support the planning and execution of grandparent events, including the Elementary School Grandparents & Special Friends Day and other grandparent-specific events

Campaign Support

• Maintain campaign stewardship tracking systems, donor lists, naming opportunity records and related documentation
• Assist with donor recognition activities associated with capital campaign gifts and commitments
• Provide administrative support for Crossroads’ upcoming capital campaign

Additional Responsibilities: (List responsibilities that are performed periodically, seasonally, or as assigned.)

• Other duties as assigned

Required Qualifications One to three years of administration, advancement, development, communications, or related experience preferred.

• Excellent organizational skills with ex exceptional attention to detail and follow-through
• Ability to manage multiple projects, priorities and deadlines simultaneously in a fast-paced environment
• Self-motivated and proactive with the ability to take initiative and move projects forward independently
• Ability to prioritize appropriately when facing multiple responsibilities and tasks
• Strong written, editing and verbal communications skills with the ability to tailor messaging to diverse audiences
• Proficiency with Google Workspace; experience with fundraising technology, including Blackbaud’s Raiser’s Edge NXT or similar constituent relationship management (CRM) platform, GiveCampus and Canva a plus
• Flexibility to work evenings and weekends and travel when necessary
• Commitment to handle sensitive information with discretion and confidentiality

Physical Demands:

• Ability to lift/carry/push/pull 15 pounds
• Sit for extended periods