Construction Administrative Assistant

Job ID: 530636

Hinkle Contracting, LLC, a CRH company, would like to welcome you to one of the finest construction companies in Kentucky. Hinkle operates one of Kentucky’s most extensive networks of state-of-the-art asphalt paving and production supply facilities. Hinkle is committed to producing and providing our customers quality materials and service. Hinkle is a company whose reputation for quality work dates to 1942 with a strong reputation, strong community ties and a commitment to their employees that is unmatched in the industry. Hinkle employs more than 400 employees during the construction months. With multiple locations throughout central, eastern, and southern Kentucky, Hinkle prides itself on its ability to provide a multitude of services to many customers in various geographical locations. In addition, by being a part of the CRH family, we are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that come together to form CRH. CRH is the leading building materials business in the world, employing 73,000 people at 3,155 locations in 29 countries. CRH is the largest building materials business in both North America and Europe, and we also have regional positions in Asia. We manufacture and supply a diverse range of integrated building materials, products, and innovative end-to-end solutions, which can be found throughout the built environment, from major public infrastructure projects to commercial buildings and residential homes. CRH operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

Primary Functions:

This position will provide administrative and operational support to the Contract Administration Department, assisting with construction project setup, contract documentation, billing and general project administration.

This position will work closely with the Contract Administration Manger and other team members to support construction projects and maintain accurate records.

The ideal candidate will be organized, detail-oriented, dependable, and eager to learn. This position requires a willingness to develop an understanding of the construction administration processes, strengthen problem-solving skills, and take on additional responsibilities as experience and knowledge grow.

This position will report directly to the Contract Administration Manager.

Position Responsibilities:

• Assist with construction project setup and data entry.
• Maintain organized electronic and physical project files.
• Provide general administrative and clerical support to the Contract Administrative Department.
• Assist with preparation and processing of construction job billings.
• Prepare subcontract agreements and related documentation under the direction of the Contract Administration Manger.
• Track and maintain project documents, including contracts, insurance certificates, deadlines and correspondence.
• Assist with reviewing and organizing project records for accuracy and completeness.
• Communicate with project managers, field personnel, and other departments as needed.
• Assist with contract closeout documentation and other administrative tasks.

Minimum Qualifications:

• High school diploma or equivalent
• Basis computer skills, including familiarity with Microsoft Office programs such as Outlook, Word and Excel.
• Strong organizational skills, attention to detail and maintain accurate records
• Good written and verbal communication skills
• Ability to follow instructions, learn new processes, and apply knowledge to daily responsibilities
• Dependable, self-motivated, and willing to learn new processes.
• Ability to manage time effectively and stay on task without constant supervision
• Previous administrative or office experience preferred but not required.
• Construction industry experience is a plus but not required.

Additional Qualifications

• An interest in learning construction administration processes.
• Willingness to develop problem-solving skills
• Ability to work independently with minimal supervision as knowledge and experience develop
• Willingness to take on additional responsibilities as skills and experience develop.
• This position provides an opportunity to gain hands-on experience in construction administration. As knowledge and skills develop, the successful candidate may have opportunities to take on additional responsibilities and advance within the department.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

Hinkle Contracting, LLC, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.