Scheduling Manager Position Type: Full-Time Work Location: Deerfield Beach, Florida Work Arrangement: Onsite Salary: Up to $115,000 annually Experience Required: Minimum 5 years of construction scheduling experience Position Overview We are seeking an experienced Scheduling Manager to provide company-wide scheduling leadership, support, and oversight across active construction projects. This position works closely with Preconstruction, Project Managers, Superintendents, and project teams to develop, maintain, and manage accurate schedules from preconstruction through project completion. The selected candidate will establish consistent scheduling practices, support baseline schedules and schedule updates, assist with forecasting and three-week look-ahead planning, and identify potential schedule risks before they affect project performance. The Scheduling Manager will serve as a resource to project teams while providing leadership with accurate information regarding project progress, milestones, schedule performance, and potential delays. Essential Duties and Responsibilities Preconstruction and Baseline Scheduling
- Work with the Preconstruction team to develop preliminary project schedules during estimating and preconstruction.
- Develop schedules aligned with contractual requirements, project milestones, procurement needs, and overall project execution strategies.
- Partner with Project Managers and Superintendents to develop detailed baseline schedules following project award.
- Establish consistent scheduling standards, templates, calendars, coding structures, and procedures across the company.
- Review baseline schedules for logic, sequencing, durations, milestones, procurement activities, and constructability.
- Assist project teams in identifying critical path activities and key schedule milestones.
Project Scheduling and Forecasting
- Work directly with Project Managers and Superintendents to maintain accurate and current project schedules.
- Support regular schedule updates and progress tracking.
- Assist project teams in developing realistic forecasts for project completion and major milestones.
- Identify schedule variances and trends and work with project teams to develop recovery strategies.
- Monitor critical path activities and proactively identify potential schedule impacts.
- Analyze schedule performance and communicate risks, opportunities, and areas requiring attention to project leadership.
- Ensure project schedules reflect current field conditions and project expectations.
- Support three-week look-ahead planning.
Project Team Collaboration
- Serve as a scheduling resource and partner to Project Managers, Superintendents, and project teams.
- Attend project planning and scheduling meetings as needed.
- Facilitate schedule reviews and translate scheduling data into actionable information.
- Integrate scheduling support into project teams’ planning and execution activities.
- Provide training and coaching on scheduling best practices.
- Promote proactive planning, accountability, and schedule ownership throughout the organization.
Company-Wide Scheduling Management
- Monitor overall schedule performance across the company’s active project portfolio.
- Develop and maintain company-wide scheduling reports and dashboards for executive leadership.
- Identify scheduling trends, recurring issues, and potential resource constraints across projects.
- Assist leadership in understanding upcoming workload, major milestones, and potential project bottlenecks.
- Standardize scheduling processes and best practices across the organization.
- Develop and maintain scheduling procedures, guidelines, and training materials.
- Help establish measurable scheduling key performance indicators (KPIs) and performance standards.
Schedule Risk and Recovery
- Identify projects or activities trending behind schedule.
- Work with project teams to determine the root causes of schedule delays.
- Assist in developing recovery schedules and mitigation plans.
- Evaluate potential schedule impacts from changes, delays, procurement issues, and other project events.
- Prepare schedule analyses and documentation to support project management, potential claims, or time-extension requests.
- Escalate significant scheduling risks to appropriate leadership promptly.
Required Qualifications
- Minimum of 5 years of construction scheduling experience.
- Experience working with complex construction projects.
- Strong understanding of construction sequencing, subcontractor coordination, procurement, and field operations.
- Strong understanding of critical path methodology and schedule development.
- Experience developing and maintaining baseline schedules, schedule updates, forecasts, and look-ahead schedules.
- Proficiency with Primavera P6, Microsoft Project, or comparable construction scheduling software.
- Strong Microsoft Excel and data analysis skills.
- Ability to read and interpret construction drawings, specifications, scopes of work, and project schedules.
- Excellent communication and interpersonal skills.
- Ability to work effectively with field and office personnel.
- Ability to work onsite in Deerfield Beach, Florida.
Preferred Qualifications
- Construction scheduling experience with a commercial general contractor.
Work Environment
- Onsite construction scheduling and project coordination environment in Deerfield Beach, Florida.
- Regular collaboration with Preconstruction, Project Managers, Superintendents, project teams, and executive leadership.
- Work involves reviewing construction documentation, analyzing scheduling data, and maintaining schedules across multiple active projects.
- Participation in project planning meetings, schedule reviews, and team training.
- Responsibilities span preconstruction planning, active construction, schedule recovery, and project completion.
Key Competencies
- Construction scheduling and critical path analysis
- Baseline schedule development
- Project forecasting and look-ahead planning
- Schedule risk identification and recovery
- Construction sequencing and procurement coordination
- Portfolio scheduling oversight
- Schedule reporting and data analysis
- Scheduling software proficiency
- Process standardization and continuous improvement
- Training and coaching
- Analytical thinking and problem-solving
- Cross-functional collaboration
- Communication and accountability