Project Coordinator

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Job Type

Full-time

Description

Monday to Friday, 8:00 a.m. to 5:00 p.m.

About Prime Industrial Services Prime Industrial delivers dependable industrial mechanical and millwright services to keep operations running safely and efficiently. We specialize in process piping, thermal fluid and steam systems, platforms and catwalks, and full-service millwright support bringing precision, quality, and reliability to every project. Our team is committed to minimizing downtime, improving performance, and delivering results.

Job Summary Prime Industrial Services is seeking a Project Coordinator to support our project management team in an entry-level capacity. This position provides clerical and administrative support while coordinating all travel and airfare accommodations for the project management team.

Responsibilities

• Provide clerical and administrative support to the project management team
• Book and coordinate all travel arrangements, including airfare, lodging, and ground transportation
• Maintain travel itineraries, confirmations, and receipts, and update teams on any changes
• Enter, update, and organize project information and documents in Procore
• Prepare, format, and distribute project documents, reports, and correspondence using Microsoft Office
• Track and file project documentation, including submittals, RFIs, contracts, and meeting minutes
• Schedule meetings, prepare agendas, and take and distribute meeting notes
• Assist with expense reports and tracking of travel and project-related costs
• Answer phones and emails and route inquiries to the appropriate team members
• Explore and apply AI tools to streamline routine administrative tasks
• Support project managers with additional tasks as assigned

Equal Employment Opportunity Statement Prime Industrial Services is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. All qualified applicants will receive consideration for employment.

Requirements

Minimum Qualifications

• Working knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Strong organizational, time-management, and attention-to-detail skills
• Clear written and verbal communication skills
• Willingness to learn, take direction, and grow within the company

Preferred Qualifications

• Experience with Procore project management software
• Associate or bachelor’s degree in construction management, business, or a related field
• Familiarity with AI tools and an interest in applying them to improve productivity
• Prior experience booking business travel
• Experience in construction, industrial services, or an office support setting