Office Assistant / Water Conservation Representative

About the Position

Office Assistant / Water Conservation Representative

The Bay Area Water Supply & Conservation Agency (BAWSCA) is seeking an organized, resourceful, and service-oriented professional to join its team as an Office Assistant / Water Conservation Representative.

This is an excellent opportunity for someone with an interest or background in water conservation, sustainability, environmental programs, or public service who wants to contribute to work that directly benefits Bay Area communities.

The position combines water conservation program support with essential administrative responsibilities. The ideal candidate may already have experience in water conservation or a related field, but just as important is someone who is genuinely passionate about BAWSCA's mission, eager to learn, and excited about helping residents and member agencies use water more efficiently.

BAWSCA is a special district representing 26 local water agencies whose communities depend on the San Francisco Regional Water System. Its work supports reliable water supplies for approximately 1.8 million residents, businesses, and community organizations throughout the region. BAWSCA also provides conservation rebates, education, and other programs designed to help communities use water efficiently.

The Opportunity Reporting to the Office Manager, the Office Assistant / Water Conservation Representative provides administrative support to BAWSCA staff and assists with the coordination and delivery of the Agency's water conservation programs.

No two days will look exactly alike. You may help a resident navigate a water conservation rebate, coordinate a landscape education program, compile and analyze conservation data, support outreach at a community event, prepare materials for a Board meeting, or coordinate an upcoming meeting.

For someone who enjoys helping others, working with information and data, staying organized, and contributing to meaningful environmental and public-service programs, this position provides an opportunity to make a tangible contribution as part of a small, collaborative team.

Key Responsibilities

Administrative & Office Support

• Provide day-to-day administrative support to BAWSCA staff.
• Respond to inquiries and direct calls from public officials, member agencies, the media, members of the public, and vendors.
• Coordinate meeting facilities and logistics for onsite and offsite meetings.
• Assist with preparing, assembling, and distributing Board and Agency meeting materials.
• Maintain calendars, files, office supplies, and equipment inventories.
• Prepare, proofread, and edit correspondence, reports, and other materials.
• Support special projects involving the compilation and organization of information and data.

Water Conservation Program Support

• Assist residents with water conservation questions and rebate inquiries.
• Process online water conservation rebate applications.
• Help administer BAWSCA's public Landscape Education Program, including coordinating instructors and member agency representatives, maintaining class information and recordings, assisting with registration questions, and communicating with participants.
• Compile, report, and analyze water-use and conservation program data.
• Represent BAWSCA at water conservation-related events.

Ideal Candidate BAWSCA is looking for someone who is dependable, highly organized, detail-oriented, and excited about contributing to the Agency's water conservation mission.

The ideal candidate will bring experience or demonstrated interest in water conservation, sustainability, environmental programs, natural resources, or a related area. Candidates who may not have direct water conservation experience but bring a strong interest in BAWSCA's mission, excellent transferable skills, and an eagerness to learn are also encouraged to apply.

The successful candidate will enjoy interacting with the public, working with information and data, coordinating programs and activities, and being part of a small, collaborative team. They will also be comfortable handling the administrative responsibilities that help keep the organization running effectively.

Competitive candidates will bring:

• A background or demonstrated interest in water conservation, sustainability, environmental programs, natural resources, or public service.
• At least three years of relevant experience, or a bachelor's degree and/or demonstrated expertise in relevant areas in lieu of three years of directly applicable experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills and the ability to work effectively with members of the public.
• Proficiency with Microsoft Office, including a working knowledge of Excel for data documentation and calculations.
• The ability to organize, compile, and work with program information and data.
• The ability to balance multiple assignments, meet deadlines, and independently follow work through to completion.
• Reliability, flexibility, initiative, curiosity, and a collaborative approach.
• Experience with a public agency, water utility, environmental organization, conservation program, or similar organization is desirable, but not required.

Supplemental Information

Compensation

The annual salary range for this position is $80,918 – $101,147. The salary range represents the range BAWSCA reasonably expects to pay for this position upon hire. Initial salary placement within the range will be based on job-related qualifications, experience, internal equity, and budgetary considerations. BAWSCA's salary ranges are Board-approved and reviewed annually.

Benefits

BAWSCA offers a competitive benefits package designed to support employees’ health, financial security, and work-life balance. Some of the benefits available to eligible employees include:

• Employer-paid health coverage: BAWSCA currently pays 100% of the applicable premiums for eligible employee and dependent medical, dental, and vision coverage.
• Retirement: Participation in the California Public Employees’ Retirement System, commonly known as CalPERS.
• Paid time off: Vacation accrual beginning at 10 days per year and increasing with service, plus 12 days of sick leave credited at the start of employment for regular full-time employees.
• Paid holidays: 11 designated paid holidays and up to two floating holidays each calendar year for eligible employees.
• Telework opportunities: Eligible employees may be permitted to telework up to three days per workweek when operationally feasible and formally approved.

Why BAWSCA? Joining BAWSCA means becoming part of a small, dedicated team working on issues that have a direct impact on communities throughout the Bay Area.

BAWSCA's work encompasses water supply reliability, conservation, public education, and regional collaboration. Its programs help residents and businesses use water more efficiently while supporting the long-term reliability of the region's water supply.

For someone who cares about water conservation, sustainability, public service, and making a meaningful contribution, this position offers an opportunity to put that interest into practice while developing experience across a broad range of programs and responsibilities.

How to Apply Interested candidates should submit their application, cover letter, and resume online. Applications will be reviewed as received, and interested candidates are encouraged to apply promptly.

Equal Opportunity Employer BAWSCA is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to any characteristic protected by applicable federal, state, or local law.Benefits Please see job announcement for details.