Capital Projects Coordinator

Description The County of Santa Barbara’s General Services Department is accepting applications to fill one (1) full-time position for a Capital Projects Coordinator in Santa Barbara County, California. The Capital Projects Coordinator position will support Capital Division staff and leadership in administering projects that deliver safe, functional, healthy facilities and workspaces to County Departments.

THE POSITION: Under direction from the Capital Division Chief or Division Managers, coordinates design and construction activities, manages budgets and schedules, and provides administrative and technical support to operational and capital initiatives. Capital Projects Coordinator. Assignments may include, but not be limited to, technical analysis, assisting with project scope development (including extensive client partnering), cost and budget tracking, construction observation and documentation, tracking progress of the various consultants in accordance with their respective professional services agreements and supports the activities of multi-disciplinary teams.

Assist the project manager or project management team in coordinating communications with departments on project planning and construction progress. Additionally, assist Capital and Facilities/Maintenance staff in coordinating agency-required applications and reporting, including direct agency contacts, assembly of tracking methods, and compliance strategies. The position works under the general direction of project managers, the Capital Division Manager, and the Capital Division Chief, but does require independent daily task organization, prioritization, time management, and problem-solving.

Under the general direction and guidance of Capital Division Managers, assists in coordinating the development of project scopes of work (SOW) through extensive interaction with internal clients. This process is typically followed by the development of rough order of magnitude (ROM) cost estimates. The Construction Specification Institute (CSI) format is utilized to structure both the SOW and the ROM.

The IDEAL CANDIDATE will have:

• Associate degree or higher in construction project management, architecture, engineering, space planning, drafting technology, or a related field.
• Experience in building construction project management (i.e., developing and managing scope, schedule, and budget for a project).
• Experience coordinating project scopes (SOW) and development of rough order of magnitude (ROM) cost estimates.
• Ability to coordinate multiple projects and their project teams.
• Excellent written and oral communication skills.
• Demonstrated ability to work independently.
• Experience and competency in utilizing Microsoft Outlook, Microsoft Office Suite, MS Project, PowerPoint, and other Office software.
• Demonstrated experience with and commitment to the following:
• Efficiency
• Excellent Customer Service
• Great Teamwork
• Respect for People and the Environment
• Ethical Standards
• Character
• Leadership
• Work-Life Balance
• Innovation in the Workplace

Examples of Duties

• Consults with contractors and consultants on questions of design, scope of work, cost, and bidding of capital projects; estimates costs; prepares and negotiates contracts, change orders, and inspection reports; certifies payment requests; maintains construction records; and prepares claims on grant-funded projects using office automation software.
• Coordinates with consultant architects and engineers concerning projects under proposal or construction and maintains appropriate records; inspects and monitors construction to ensure compliance with project specifications; coordinates contractors and maintenance personnel; assists maintenance personnel with problems relating to existing buildings.
• Performs long-range and short-term planning for the County’s space needs; conducts needs assessments to determine area and utility requirements; determines feasibility of leasing or buying space and makes recommendations accordingly; studies space requirements and makes recommendations regarding space planning; prepares detailed drawings and specifications for building alterations, new buildings, and miscellaneous construction projects for bidding and construction purposes.
• May supervise paraprofessional staff.
• Direct consultant selection, administer contracts, and assist in bidding and construction contract administration
• Prepare grants, permit applications, Requests for Proposals/Invitations for Bids, consultant agreements, public notices, and other project documents
• Performs project-related administrative duties such as:
• Entering purchase requisitions or job orders into the County’s ERP System
• Soliciting contract packages on Public Purchase, the County’s solicitation platform
• Following up on finance-related issues (e.g. status of payment, status of budget revisions, status of approval of requisitions)
• Routing contract or other project-related documents for signature through DocuSign.

Employment Standards

• Completion of 24 semester units or 36 quarter units of college coursework in architecture, engineering, space planning, drafting technology, or a closely related field, AND two years of experience in architectural, engineering, or construction project management, architectural inspection, construction inspection, architectural design or space planning; OR,
• A combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities.

Knowledge of: Capital project management; contract administration; structural and mechanical design principles; architectural design principles; principles related to space planning; building plans, elevations, sections, and perspective drawings; laws, ordinances, and regulations applicable to building construction, maintenance, and repair; cost-benefit analysis; project cost estimation; basic functions of word processing and spreadsheet software.

Ability to: Prepare architectural renderings, drawings, and specifications; learn CAD software; prepare requests for proposal; collect and analyze information, draw conclusions, and make recommendations; keep records; coordinate requirements and work of other County employees, contractors, subcontractors, and consultant architects and engineers; organize and prioritize tasks; communicate and cooperate with design professionals in other disciplines; learn practices and principles of supervision.

Additional Requirements:

• Possession of a valid California Class C driver’s license is required at the time of appointment and must be valid throughout the duration of employment.
• The position will be assigned to the South County, and the incumbent will be required to travel extensively throughout the County.

Supplemental Information

APPLICATION & SELECTION PROCESS:

• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.
• Supplemental Questionnaire Ranking. Responses to the required examination supplemental questions will be evaluated and scored. Candidates’ final score and rank on the eligibility list will be determined by the responses to these questions. This process may be eliminated if there are fewer than 11 qualified candidates.

Candidates must receive a percentage score of at least 70 on the Supplemental Questionnaire Ranking to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.

REASONABLE ACCOMMODATIONS:

The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such a Medical Provider or a learning institution.

CONDITIONAL JOB OFFER:

• Live Scan and Background Check: Once a conditional offer of employment has been made, the selected candidate's appointment is contingent upon successful completion of a Live Scan and background check which includes a conviction history check, and satisfactory reference checks. A Live Scan is electronic fingerprint scanning that is certified by the State Department of Justice. Further instructions about when and how to complete the Live Scan will be included in the offer letter. Appointee will be subject to a post-offer medical evaluation or examination.

Disaster Service Worker: Pursuant to Governmental code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law. Equal Employment Opportunity Statement: The County of Santa Barbara provides equal employment opportunities to all employees and applicants and prohibits discrimination, harassment, and retaliation of any type with regard to any characteristic or status protected by any federal law, state law, or Santa Barbara County ordinance. The County continues to be committed to a merit-based selection process and to eliminating barriers to attracting and retaining top qualified candidates. The County has a long-standing practice of providing a work environment that respects the dignity of individual employees and values their contributions to our organization.

BENEFITS: For more information on County benefits, please visit here. In addition, applicants from other public sector employers may qualify for:

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate

Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines. Statement of Commitment The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be embedded in policies, institutional practices, and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g., education, criminal justice, and health care, housing, and the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential. We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances. We believe equity and inclusion are vital to fulfill the County’s mission and to embody a culture of “One County, One Future.” Expanding the full range of employee talent allows the County to deliver our best to all our community members. We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: 12/04/26; 4:59 pm PST. Applications and job bulletins can be obtained 24 hours a day at www.governmentjobs.com/careers/sbcounty

For recruitment related questions, please contact Vanessa Hernandez - vhernandez@countyofsb.org.

Benefits

Retirement Plans

• Generous County Defined Benefit Plan
• Eligible to participate in 457(b) Deferred Compensation Plan
• Retirement Reciprocity with CalPERS, CalSTRS, and 1937 Act plans
• For more information on our retirement plans, please visit: https://www.sbcers.org/ and http://www.santabarbara457.com

Health Benefits

• Choice of dental, vision and medical plans. In addition to the Benefit Allowance noted above, the County contributes toward medical premiums and dental premiums
• On-Site Employee Health Clinics in Santa Barbara and Santa Maria which provide ongoing and episodic services to eligible employees and their eligible dependents
• Employee Assistance Program (EAP) offers free, confidential assistance with personal and workplace problems to employees and their immediate family members
• Healthcare Advocacy Program to help employees navigate the complexities of health plan benefits
• Available Health Care and Dependent Care Flexible Spending Accounts, Health Savings Account (HSA), Supplemental Term or Whole Life Insurance, Personal Accident Insurance, Critical Illness Insurance, Accident Insurance and more!
• For more information on our health benefits, please visit: https://www.countyofsb.org/4012/Health-Benefits

Paid Time Off

• Vacation Leave 12 to 25 days per year depending on length of public employment
• Sick Leave 12 days annually with unlimited accumulation, one year of which can be converted to service credit upon retirement
• Paid Holidays based on bargaining unit (view the compensation summary for this bargaining unit, link below)
• Alternative Transportation Benefit (TDM) up to 2 days of additional vacation for using alternative methods of commuting
• For more information on Paid Time Off please view the Compensation Summary for this bargaining unit (available below)

Miscellaneous Benefits

• County Paid Term Life Insurance
• County Paid Long Term Disability Insurance
• Childcare and Employee Discounts
• Relocation Assistance may apply
• Flexible work schedule may apply
• For more information on all of these benefits, please visit:https://www.countyofsb.org/4013/24636/WorkLife-Benefits

Compensation Summary

• To view the Compensation Summary specific to the bargaining unit for this position (link to full Memorandum of Understanding also available at bottom of the summary), please visit: https://www.countyofsb.org/3087/Engineers-Technicians-Association

*This benefits list is for convenience only; please refer to the Memorandum of Understanding for complete details of terms and conditions. Amounts are generally prorated for part-time employment.