Floating Property Administrator

Description Floating Property Administrator Corner Property Management | Springfield, NJ (office-based with travel to client communities) Salary: $50,000 – $65,000 per year

Corner Property Management is hiring a Floating Property Administrator to support our community association teams wherever we need coverage most. This isn’t a desk job tied to one portfolio. On any given week you might cover an on-site assignment at a community, then spend the next few days in our Springfield office supporting managers across several properties. If you like variety, can walk into a new community and get your bearings quickly, and stay organized while switching between properties, this role is for you.

This is a growth role. Because you’ll work across many communities, boards and managers, you’ll get broader experience than most administrators get in years. We want to develop the person in this seat into a Community Association Manager (CAM) or a similar role on our team.

What you’ll do:

Site Coverage

• Cover on-site assignments at client communities when the sited employee is out or the seat is open, and keep daily operations running without interruption
• Get up to speed quickly on each community’s contract, calendar, vendors and open items so boards and residents get consistent service
• Conduct property inspections according to each community’s contract to check grounds, maintenance and violations, and record findings and deficiencies in our software
• Confirm that contracted work has been completed properly, and send any deficiencies to the contractor in writing

Springfield office and community support

• Assist Community Association Managers and Regional Directors with administrative and operational work across multiple communities
• Respond promptly to owner inquiries, and take after-hours emergency calls according to company policy
• Monitor compliance with the scope of our client management contracts
• Coordinate with boards on property-specific management plans, and attend board meetings as needed
• Complete and update property-specific data entry, and keep each Community Association Calendar current

Vendor and contractor coordination

• Schedule work to be done on community property
• Answer contractor and vendor questions about specifications, scope of work, invoices, approvals and payments

Association staff support

• Collect required employment documents for association employees and send them to Corner’s HR department
• Act as the go-between for Corner HR and association employees
• Track, approve and submit hours worked on deadline so payroll is accurate

Where this role can take you

• Hands-on exposure to the full scope of community management, including board meetings, contracts, inspections, vendors and association staff
• Experience across many communities, so you learn how different boards and properties operate
• Mentorship from experienced Community Association Managers and Regional Directors
• A path toward a Community Association Manager role or other growth opportunities as you build your skills and show you’re ready

What you bring

• Experience in property management, community association management or a similar administrative role
• Interest in growing into a Community Association Manager role
• Strong customer service skills, with the ability to stay calm and de-escalate tense conversations with owners, boards and vendors
• Organization and follow-through, especially when you’re handling several communities at once
• Ability to learn new properties fast and adapt to a schedule that changes with coverage needs
• Professional written communication and sound decision-making
• Comfort with property management software and common office technology, plus good habits for handling confidential documents securely
• A valid driver’s license and reliable transportation (mileage reimbursed per company policy)
• Ability to sit, stand or walk for long periods, including walking community grounds, and to lift up to 20 lbs

Schedule

Monday through Friday, 8:30 a.m. to 5:00 p.m. The schedule may vary with client needs. Some evening board meetings and occasional evening or weekend work for urgent matters, with advance notice whenever possible.

Benefits- Medical insurance, paid time off, paid sick time and an Employee Assistance Program.

Corner Property Management is an equal opportunity employer.

Requirements

• Customer Service
• Organization
• Ability to adhere to deadlines
• Teamwork skills
• Ability to work in a fast-paced environment
• Ability to construct professional correspondence
• Decision-making skills