Event and Operations Coordinator, Brooks School

Event and Operations Coordinator, Brooks School About The Cornell Jeb E. Brooks School of Public PolicyThe Cornell Jeb E. Brooks School of Public Policy harnesses the University's broad disciplinary excellence in public policy, along with its innovative teaching, research, and engagement programs, to solve pressing global challenges. The school's prestigious faculty apply an interdisciplinary and problem-oriented focus to wide-ranging public policy issues as they explore how government choices intersect with people's lives. The school's initial areas of focus are in data science and technology policy; environmental and sustainability policy; health policy; global security; inequality and social policy; the politics and economics of development; and race, racism, and public policy. The OpportunityThe Cornell Jeb E. Brooks School of Public Policy is seeking a highly organized, proactive, and collaborative Event and Operations Coordinator to play a central role in advancing the School's educational, research, and public engagement mission.This is an exciting opportunity for a skilled event professional and administrator who thrives in a fast-paced environment, enjoys building relationships across diverse stakeholder groups, and takes pride in creating seamless experiences for guests, speakers, students, faculty, staff, and community partners.Reporting to the Associate Dean of Administration, the Administrative and Event Coordinator serves as a key member of the Dean's Office, leading the planning and execution of high-impact events while providing administrative support that helps the School operate efficiently and effectively.Whether coordinating a commencement ceremony, hosting prominent policy leaders and public officials, supporting academic conferences, or leading important school-wide celebrations, you'll help bring people together to advance meaningful conversations and public policy solutions. What You'll DoEvent Planning & Coordination:You will coordinate the full lifecycle of a wide variety of events, including: * School-wide celebrations and community events * Commencement and major academic ceremonies * Distinguished speaker series and high-profile guest visits * Conferences, symposia, workshops, and faculty-led events * Center, institute, and program events * Admitted student programs and immersive academic experiences * Co-sponsored university and external partner eventsKey responsibilities include: * Developing event plans, timelines, budgets, and production schedules * Coordinating with faculty, administrators, staff, vendors, sponsors, and speakers * Track and initiate registrations, communications, and event logistics * Negotiating contracts and coordinating catering, lodging, transportation, venues, entertainment, and guest services * Partnering with Communications and Marketing colleagues on promotions, invitations, websites, printed materials, photography, and media coverage * Supporting multiple project budgets and ensuring compliance with university policies and procedures * Serving as the on-site lead during events and resolving issues with professionalism and discretion * Conducting post-event assessments, budget reconciliations, and continuous improvement initiatives Operations & Space Coordination: * Managing room reservations and scheduling processes * Serving as a liaison with Facilities, IT, and external vendors * Maintaining office equipment inventories and troubleshooting operational concerns * Coordinating building and room access requests * Monitoring office supplies, event materials, and school-branded merchandise Support the Dean's Office: * Provide confidential administrative support as needed * Serve as backup to the Dean's Executive Assistant * Collaborate with administrative colleagues to ensure seamless support across the School * Interact regularly with senior leadership, faculty, staff