Office Admin

Conti LLC

Position Summary

Conti LLC is seeking a highly organized, motivated, and professional Administrative Assistant to support day-to-day office operations, data management, and administrative functions. This individual will play a key role in maintaining accurate records, managing documentation, assisting with operations, supporting trade events and presentations, and ensuring the smooth flow of information throughout the organization.

The ideal candidate is a self-starter who thrives in a fast-paced environment, demonstrates strong attention to detail, and is committed to supporting both internal teams and external customers with professionalism and efficiency.

Essential Duties and Responsibilities

• Process new hires
• Schedule and coordinate new hire orientations
• Schedule out of town accommodations for travelling crews
• Submit expense reports
• Input data into payroll software.
• Assist with the planning, coordination, and participation of trade events and presentations.
• Maintain accurate records and documentation.
• Support office operations through data entry, filing, document management, and administrative coordination.
• Communicate effectively with vendors and internal team members.
• Provide administrative support to management and field personnel as required.
• Note that in certain situations or occasions overtime may be necessary.
• Follow up on duties deemed necessary by your supervisor.

Required Skills

• Basic computer proficiency
• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Data entry and record keeping
• Email and calendar management
• Filing and document organization
• Typing and keyboarding skills
• Internet and online research
• Basic office equipment operation (printer, copier, scanner)
• Written and verbal communication skills
• Attention to detail
• Time management
• Organizational skills
• Multitasking ability
• Reliability and dependability

Preferred Skills

• Familiarity with Microsoft Teams
• Basic spreadsheet and data tracking knowledge
• Scheduling and appointment coordination
• Problem-solving skills
• Ability to work independently and as part of a team
• Willingness to learn new software and processes
• Basic knowledge of office procedures

Desired Attributes

This position would look for the following attributes:

• Self-starter, motivated and dependable.
• Focused on making things happen and getting them done.
• Dedicated to developing their career and furthering their education and knowledge of the business.
• Promote and provide a team concept with fellow employees.
• Convey professionalism that such a position carries to clients, team members, labor, and management.
• Willingness to assist in future sales and marketing efforts.

Qualifications

• High school diploma or equivalent required.
• Associate degree, business coursework, or administrative experience preferred.
• Previous administrative, office support, customer service, or clerical experience is a plus.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Work Environment

• Office-based position supporting administrative, customer service, accounting, and operational functions.
• Regular interaction with customers, vendors, management, and field personnel.
• Occasional overtime may be required based on business needs, events, project deadlines, or customer requirements.